Objectives

The primary objective of this tender is to secure the reliable supply and delivery of chlorine connectors and related free chlorine products to support municipal infrastructure and water management operations. The procurement process aims to achieve value for money while maintaining strict compliance with municipal supply chain governance, transparency, and preferential procurement policies.

Scope

The tender covers the provision of a single lot comprising chlorine connectors and free chlorine-related items. Bidders are required to quote using the municipality's standardized returnable pricing schedule. Following the closing date, the municipality may request physical samples or product brochures for verification; failure to submit these within three working days (or an alternative period formally agreed upon with the Project Manager) will result in immediate disqualification. All submissions must be filed electronically through the municipal portal, and faxed documents will not be accepted.

Technical Requirements

• Completion and submission of the official returnable pricing schedule with accurate unit pricing.
• Products must meet recognized industry standards for chlorine connector fittings and free chlorine applications.
• All quoted prices must remain valid for a minimum of thirty days from the tender publication date.
• Full compliance with the municipality's General Conditions of Tender and Conditions of Purchase.
• Award is conditional upon successful registration on the municipal supplier database prior to contract execution.

Skills Requirements

While not explicitly enumerated, the tender implicitly requires demonstrated capability in chemical product sourcing, logistics coordination, and municipal procurement compliance. Bidders must possess the operational agility to promptly fulfill sample and documentation requests, manage inventory for timely delivery, and navigate the municipality's electronic tender submission system. Familiarity with safe handling protocols for chlorine-based materials and adherence to municipal regulatory frameworks is essential for successful performance.

Explanation of Key Terms

• 80/20 System: A preferential procurement scoring framework where eighty percent of evaluation points are allocated to price competitiveness and twenty percent to socio-economic development objectives, such as supporting historically disadvantaged enterprises, women-owned businesses, or local suppliers.
• Returnable Pricing Schedule: A mandatory template provided by the municipality that bidders must complete to list unit prices for each line item, ensuring uniformity, transparency, and accurate comparative evaluation across all submissions.
• Free Chlorine: Refers to uncombined chlorine compounds (primarily hypochlorous acid and hypochlorite ions) commonly utilized in water treatment, sanitation, and disinfection processes. It is chemically distinct from combined chlorine (chloramines) and indicates active, readily available disinfectant properties.
• Non-Responsive Bid: A submission that fails to satisfy mandatory administrative, technical, or procedural requirements outlined in the tender notice, resulting in automatic exclusion from further evaluation without merit assessment.