Tender Summary: City Engineering Building Repairs and Maintenance

Objectives

The primary objective is to appoint a qualified service provider through a formal written price quotation process to execute essential repairs and maintenance works at the Buffalo City Metropolitan Municipality’s City Engineering Building. The procurement seeks to deliver cost-effective, compliant, and timely building upkeep services while adhering to municipal supply chain management regulations and promoting local economic development.

Scope of Work

The successful bidder will be responsible for the following maintenance and repair activities across specified office numbers and areas:

• Painting Works: Surface preparation, removal of loose material, application of one coat of professional undercoat primer and two coats of double velvet paint to match existing colours in designated rooms.
• Aluminium Window Replacement: Removal and disposal of existing aluminium windows. Supply and installation of new natural anodised windows, including sub-frames, ironmongery, safety glass, and sealing. Completion involves making good reveals with 12mm cement plaster and painting to match existing finishes.
• Blinds Installation: Removal and disposal of existing blinds. Supply and fitting of 100% sun control 127mm vertical blinds (Rayon range, charcoal colour) and 50mm fauxwood venetian blinds per manufacturer specifications.
• Floor Coverings: Careful removal and storage of existing carpets for reuse, floor repair, relaying of existing carpet tiles throughout the office, and professional cleaning of stored carpets.
• Scaffolding & Site Clearance: Provision, erection, inspection, and maintenance of scaffolding. Weekly inspections and documentation are mandatory. Final site clearance includes removal of approximately eight tonnes of construction waste, leaving the area neat and tidy.

Technical Requirements

• Grading & Experience: Valid CIDB grading of 1GB or higher. Submission of at least three completed project references (orders/award letters with completion certificates) for building maintenance involving floor coverings and wet works, executed within the past five years for government or semi-government institutions.
• Manufacturer Certification: The aluminium fabricator must hold an active AAAMSA registration certificate.
• Compliance & Registration: Active registration on the BCMM Supplier Database and the national Central Supplier Database (CSD). Tax matters must be in order as verified by SARS/CSD.
• Evaluation Criteria: Quotations will be evaluated using an 80/20 preference points system. Eighty percent of points are allocated for price, and twenty percent for specific goals, comprising Broad-Based Black Economic Empowerment (BBBEE) status levels and geographical locality (within Buffalo City or Eastern Cape).
• Contractual Framework: The contract will be governed by the National Treasury’s General Conditions of Contract 2015. Services must commence upon receipt of an official Purchase Order and be completed within 8–12 weeks. Payment is processed within 30 days of invoice receipt.

Skills Requirements

• Qualified personnel for surface preparation, painting, aluminium glazing, and blind installation.
• Certified scaffolding contractors with proven experience in multi-storey projects.
• Personnel holding valid scaffold erection competency certificates.
• A competent, accredited Scaffold Inspector to conduct pre-use approvals and weekly safety inspections.
• Skilled workers for floor repair, carpet handling, and safe debris removal.
• Administrative capability to compile and submit all mandatory municipal bidding documents, compliance certificates, and pricing schedules accurately.

Key Terms & Clarifications

• CIDB 1GB Grading: A Construction Industry Development Board classification for small enterprises specializing in building construction and maintenance, indicating minimum financial turnover and operational capacity.
• AAAMSA Registration: Certification by the Aluminium Manufacturers’ Association of South Africa, ensuring that aluminium components meet industry quality, fabrication, and safety standards.
• 80/20 Preference Points System: A procurement evaluation model where 80% of scoring is based on competitive pricing, and 20% is awarded for socio-economic goals (BBBEE level and local economic development).
• CSD Verification: Mandatory online registration and tax compliance validation through the government’s Central Supplier Database, which serves as the primary vetting mechanism for all public sector contracts.