Objectives

The Department of Public Works & Infrastructure aims to appoint a qualified service provider to deliver professional civil engineering services for the repair and renovation of the existing Thabamoopo Magistrate Office. The primary objective is to execute structurally sound, legally compliant, and sustainable upgrades while managing specific geological constraints and integrating national transformation and labour programmes.

Scope of Services

The appointment operates within a multi-disciplinary framework where the civil engineer coordinates with architects, quantity surveyors, and other specialists. Services encompass six standard stages: inception, preliminary design, detail design, documentation and procurement, contract administration and inspection, and close-out completion. Additional responsibilities include part-time construction monitoring, integration of occupational health and safety specifications into tender documentation, environmental impact assessment applications, and oversight of environmental management plans. The provider must also administer targeted procurement goals, including labour-intensive works and small business participation, throughout the project lifecycle.

Technical Requirements

• Dolomite Zone Compliance: The site is located in a dolomite area, requiring strict adherence to specialized geotechnical and construction standards to mitigate subsidence and sinkhole risks.
• Regulatory Alignment: All designs, planning, and supervision must comply with SANS 10400, the Occupational Health and Safety Act (1993), EPWP guidelines, and applicable environmental legislation.
• Documentation & Reporting: Mandatory submissions include monthly progress reports, accrual reports (March and September), and updated Project Execution Plans. Compatible software must be used for all project documentation to ensure interoperability.
• Site Logistics: The provider must supply and maintain site office equipment, transport, and accommodation for monitoring staff. All associated costs are deemed included in the tendered fees.
• Insurance & Security: Proof of professional indemnity insurance covering at least R1.5 million or 15% of the work value (whichever is greater) is required. Security clearances may be mandated for personnel involved in project planning.

Skills and Qualification Requirements

• Professional Registration: The entity must be under the full-time direct supervision of a civil engineer or civil engineering technologist registered with the Engineering Council of South Africa (ECSA).
• Key Personnel: Valid ECSA registration certificates, CVs, and certified IDs for all principals and key staff must accompany the tender. Demonstrated experience on comparable projects within the past ten years is mandatory.
• Labour-Intensive Workforce Competency: Staff directing labour-intensive components must hold an NQF Level 7 qualification, while those administering these works must possess an NQF Level 5 qualification (or equivalent QCTO standards).
• Financial & BBBEE Compliance: Providers must demonstrate financial viability and submit valid Broad-Based Black Economic Empowerment documentation to claim preference points for black ownership, women, youth, persons with disabilities, and local municipal presence.

Explanation of Unusual Terms

Single Volume Approach: A procurement methodology where all tender documents, returnable schedules, pricing data, and contractual conditions are compiled into one unified submission package rather than separated into multiple volumes.

Value-Based vs. Time-Based Fees: Primary remuneration is calculated as a percentage of the final construction cost (value-based) according to the official 2023 NDPWI fee tariff. Time-based fees apply to additional or out-of-scope duties, calculated using hourly rates derived from public service salary scales and adjusted annually for inflation.

EPWP Labour-Intensive Works: A government initiative prioritizing community employment and skills development. Contractors must integrate manual labour strategies, report specific socio-economic indicators monthly, and formally certify compliance before payment certificates can be issued.