Cleaning , Vegetation Management and Maintenance

CSQ08265879

2026-10-01 10:00

2026-10-07 11:00

Nelson Mandela Bay Municipality

Cleaning Services, Vegetation Control, Verge Maintenance, Grass Cutting and Firebreaks

Eastern Cape, Gqeberha / Port Elizabeth

Nelson Mandela Bay Municipality

Nelson Mandela Bay Municipality Tenders

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Quotation Number: CSQ08265879
Buyer: Dulwana, Miss Q [00065769]
Published Date: 23 Sep 2026
Closing Date: 07 Oct 2026
Closing Time: 11:00

 

Document Name Description
Declaration of Interest.
Declaration of bidder's past supply chain management practices.
Certificate of independent bid determination.

 

Item No.QuantityUnitKeywordsDescriptionRequisition
11.00LOTCLEANING , VEGETATION MANAGEMENT AND MAINTENANCEServices are to be rendered for cleaning, vegetation management, and related maintenance services as per specification and pricing schedule available at SCM in Harrower Road - Port Elizabeth.

"Fully completed pricing schedule to be uploaded on the Informal Tender Portal before the closing date and time of the advert - failure to do so may render you non responsive

"Compulsory site meeting to be held:
Place/ Venue: 01 Bacon Street- Hillside - Kariega
Date and Time: 1st October 2026 @10h
Z618533

 

  • BEFORE COMPLETING THIS FORM, SERVICE PROVIDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF SPECIFIC GOALS, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATION OF 2022 THE 80/20 SYSTEM APPLIES TO THIS TENDER.
  • Acceptance of this tender submission is subject to the General Conditions of Tender and Conditions of Purchase.
  • Acceptance of this tender is subject to successful registration on the Nelson Mandela Bay Supplier Database.
  • For further information to register, please call the Compliance Section @ 041 506 3274
  • Failure to comply with these conditions may invalidate your tender submission.
  • All tender prices should be valid for a minimum period of thirty (30) days from date of tender.
  • ALL TENDER RESPONSES SHOULD BE COMPLETED ONLINE AND NO FAX SUBMISSIONS WILL BE ACCEPTED BY THE SUPPLY CHAIN UNIT.

 

Go to this address to apply for this tender: https://inftenders.nelsonmandelabay.gov.za/

Tender Summary

Tender Summary: Cleaning, Vegetation Management and Maintenance

Objectives

The primary objective is to procure a qualified service provider to deliver integrated cleaning, vegetation management, and general maintenance services for a municipal property situated on Harrower Road, Port Elizabeth. The procurement seeks to ensure consistent site upkeep, environmental compliance, and alignment with municipal supply chain governance and preferential procurement frameworks.

Scope of Work

  • Comprehensive cleaning services tailored to municipal facility standards.
  • Vegetation management, including grass mowing, weed eradication, shrub pruning, and tree maintenance.
  • Associated grounds maintenance activities necessary to preserve site aesthetics, safety, and functionality.
  • All deliverables must strictly adhere to the municipality's detailed specifications and pricing schedules.

Technical Requirements

  • Pricing Schedule Upload: Bidders must submit a fully completed vegetation pricing schedule via the Informal Tender Portal before the closing date and time. Omission or incomplete submission will render the bid non-responsive.
  • Mandatory Site Meeting: Physical attendance at a compulsory site briefing is required on 1 October 2026 at 10:00, located at 01 Bacon Street, Hillside, Kariega.
  • Electronic Submission Only: All tender responses must be filed through the official online portal. Fax submissions will be automatically rejected.
  • Price Validity Period: Quoted rates must remain fixed and enforceable for a minimum of thirty (30) days from the tender closing date.
  • Supplier Database Registration: Contract award is conditional upon successful enrollment in the Nelson Mandela Bay Municipality Supplier Database.

Skills and Competency Requirements

The tender advert does not specify explicit competency matrices, but successful performance inherently demands demonstrated expertise in municipal cleaning operations, professional horticultural and vegetation control practices, and routine facility maintenance. Bidders must possess the operational capacity to execute works safely, comply with occupational health and safety regulations, manage labor and equipment efficiently, and navigate digital procurement platforms. Prior experience delivering comparable municipal contracts is strongly recommended.

Explanation of Key Terms

  • 80/20 System: A preferential procurement scoring methodology mandated by South African procurement law. Eighty percent of evaluation points are allocated to price competitiveness, while twenty percent are reserved for socio-economic development preferences (e.g., black-owned, women-owned, or locally registered enterprises).
  • Informal Tender Portal: The municipality's centralized electronic procurement platform used for publishing, submitting, and tracking low-to-medium value service and supply bids.
  • Non-responsive Bid: A formal designation applied to submissions that fail to meet mandatory administrative, procedural, or technical conditions, resulting in immediate exclusion from commercial or technical evaluation.
This summary is AI generated. Download the tender documents for all the information.

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