Objectives

The primary objective of this tender is to procure certified, high-quality fire extinguishers to maintain safety standards and regulatory compliance at Doris Goodwin Hospital. The procurement seeks to secure reliable equipment through a transparent, competitive quotation process that aligns with national preferential procurement legislation and ensures value for money.

Scope

The tender covers the supply and delivery of two categories of fire extinguishers to the designated hospital facility:

• Five (5) units of 5kg Carbon Dioxide (CO2) fire extinguishers
• Ten (10) units of 4.5kg Dry Chemical Powder (DCP) fire extinguishers

The contract involves a single delivery event with no ongoing maintenance or service period. All transportation, handling, and delivery costs must be fully incorporated into the quoted price. The quotation validity period is set at ninety (90) days from the closing date.

Technical Requirements

• All extinguishers must be brand new, unused, and represent the most recent or current models available.
• Products must comply with applicable South African National Standards (SANS/SABS) and the department's attached technical specifications.
• Each unit must have a minimum remaining shelf life of six (6) months from the date of delivery; expired or second-hand products will be rejected.
• Bidders must specify their proposed delivery timeframe.
• A mandatory sample submission process applies: the highest-scoring bidders will be requested to provide physical samples for independent testing and specification verification. Failure to supply compliant samples results in disqualification. All pre-bid testing costs are borne by the supplier.

Skills and Qualification Requirements

No specialized trade certifications are explicitly mandated, but bidders must demonstrate administrative, logistical, and compliance capabilities to fulfill public sector procurement obligations:

• Active registration and successful verification on the Central Suppliers Database (CSD).
• Proof of tax compliance status via the South African Revenue Service (SARS).
• Ability to accurately complete and submit mandatory statutory declaration forms (SBD 4 for conflict disclosure and SBD 6.1 for preference points).
• Proficiency in interpreting and adhering to General and Special Conditions of Contract.
• Valid Broad-Based Black Economic Empowerment (BBBEE) documentation or a sworn affidavit to claim socio-economic preference points.
• Logistical capacity to deliver within agreed timeframes and manage post-delivery warranty claims.

Notable Terms and Conditions

The evaluation employs an 80/20 preference point system, awarding eighty points for price competitiveness and twenty points for specific socio-economic goals (companies with ≥51% black ownership). Late submissions are strictly non-responsive. The contract includes strict delay penalties calculated using the current prime interest rate per day of late delivery. The department reserves the right to terminate contracts for default, impose procurement bans of up to ten years for corrupt or fraudulent conduct, and reject expired goods. Cover-quoting (multiple companies bidding for the same entity) is prohibited and subject to immediate disqualification and legal action. All pricing must remain firm for the validity period, and VAT-registered suppliers must clearly indicate the fifteen percent value-added tax.