Objectives

The primary objective is to procure a single colour printer dedicated to producing staff identification name tags for the Othobothini Community Health Centre under the KwaZulu-Natal Department of Health. The contract aims to ensure secure, efficient, and compliant production of durable staff badges through a once-off supply agreement.

Scope

The scope encompasses the complete supply and delivery of one colour printer for name tags, inclusive of colour dye/ink. The procurement is classified as a goods contract with a once-off delivery period. Successful bidders will be responsible for delivering the equipment directly to the specified health centre, ensuring all items are new, unused, and meet minimum validity standards. The contract operates under a 90-day price validity period and adheres to the standard preferential procurement framework (80/20 scoring system), with evaluation stages covering administrative compliance, delivery capacity, specification adherence, and price/preference points.

Technical Requirements

Bidders must supply a printer that strictly complies with the following specifications:

• Print Technology: Colour dye sublimation, monochrome thermal printing, and rewritable card technology.
• Performance: Colour print speed of 160 cards per hour; monochrome speed of 720 cards per hour.
• Capacity: 100-card input feeder and 70-card output stacker.
• Connectivity: High-speed USB 2.0, USB 3.0 Type B, and 10/100 Ethernet interfaces.
• Software Compatibility: Drivers must support Windows 10/11, Windows Server 2012 R2–2022, latest macOS versions, and Linux systems with CUPS support.
• Security Features: Capability to print HoloKote® security watermarks across card surfaces, compatible with HoloPatch® cards for high-visibility security seals.
• Warranty & Standards: Minimum two-year manufacturer warranty; product must hold SABS approval.
• Environmental & Physical: Operates in sheltered office environments between 10°C and 30°C; powered by 24V DC external supply; dimensions approximately 215 x 242 x 408 mm; weight around 4.98 kg.

All quotations must explicitly state compliance (Yes/No) with each specification point. Expired or second-hand products are strictly prohibited.

Skills Requirements

This tender does not require specialised technical skills, installation services, or operator training from the supplier. As a straightforward supply-and-delivery contract for off-the-shelf hardware, the supplier’s responsibilities are limited to logistics, provision of original documentation, warranty support, and compliance with standard public sector contracting regulations. No additional service-level agreements or personnel qualifications are mandated.

Notable Terms & Explanations

• Preferential Procurement (80/20 System): Scoring allocates 80 points to price and 20 points to specific goals. The full 20 points are reserved for enterprises at least 51% owned by Black Persons with Disabilities. Claiming this requires a valid medical certificate confirming disability status.
• HoloKote® & HoloPatch®: Proprietary security watermark technologies used on ID cards. HoloKote® prints a visible watermark across the card, while HoloPatch® allows specific areas to be highlighted as high-security seals.
• Mandatory Compliance Documents: Bidders must submit standard South African public procurement forms, including SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), Central Suppliers Database (CSD) registration, SARS tax clearance, and a BBBEE affidavit. These ensure transparency, ethical bidding, and legal compliance.
• Four-Stage Evaluation: Quotations undergo strict sequential screening: Administrative Compliance → Delivery Capacity → Specification Adherence → Price & Preference Points. Failure at any stage results in immediate disqualification.