Objectives

The primary objective is to procure and deliver essential comfort and hygiene kits to survivors of sexual assault and gender-based violence presenting at designated care centres. The packs aim to restore dignity, provide immediate psychosocial and physical comfort, maintain basic hygiene, and encourage affected individuals to seek and retain professional healthcare services.

Scope

The tender covers the one-off supply and delivery of 2,200 female comfort packs (also referred to as dignity packs) to facilities in Natalia, KwaZulu-Natal. The quantity is distributed equally across four sizes: 550 extra-large, 550 large, 550 medium, and 550 small. Each pack must contain standardized personal care and apparel items. The contract is subject to a 90-day quotation validity period, and successful bidders will be responsible for delivering all goods to the prescribed destination at no additional cost. Products must be new, unused, and possess a minimum shelf life of six months upon delivery.

Technical Requirements

• Product Specifications: Each pack must include a zipped polyester bag (35 cm × 25 cm), soft/medium toothbrush, face cloth (30 cm × 42 cm), 100 g bath soap, 50 ml toothpaste, a pack of 10 sanitary pads, 50 ml roll-on deodorant, 250 ml body lotion, and female full panties matching specific waist measurements per size category.
• Quality & Compliance: All items must conform to relevant South African National Standards (SANS/SABS) where applicable. Expired, second-hand, or non-compliant products will be rejected.
• Sample Submission: Bidders must submit physical samples for evaluation upon written request. Failure to provide samples meeting the advertised specifications will result in disqualification.
• Documentation & Compliance: Mandatory submission of completed official quotation forms, company registration documents, Central Supplier Database (CSD) verification, tax clearance status, and B-BBEE certificates or sworn affidavits. All forms must be fully completed, signed, and initialed.
• Warranty & Inspection: A twelve-month warranty applies post-delivery. The purchaser reserves the right to inspect, test, or audit delivered goods and supplier records. Non-conforming items may be rejected at the supplier’s expense.

Skills Requirements

No specialized engineering or technical skills are mandated. However, bidders must demonstrate proven capability in sourcing, quality assurance, and logistics management for consumer goods and apparel. Essential competencies include strict adherence to public procurement regulations, accurate completion of mandatory returnable documents, efficient inventory and delivery planning, and the ability to produce compliant product samples for scrutiny. Financial stability and operational capacity to fulfill a 2,200-unit order within the stipulated delivery timeframe are also required.

Key Terms & Conditions

• Comfort/Dignity Packs: Pre-assembled kits designed specifically for trauma survivors, integrating hygiene, clothing, and comfort items to promote psychological recovery and healthcare engagement.
• 80/20 Preference Point System: A South African public procurement scoring model where 80% of evaluation points are allocated to price competitiveness and 20% to socio-economic goals. In this tender, the full 20 points are reserved for enterprises that are 100% owned by Black African women.
• Cover-Quoting Prohibition: Submitting multiple quotations through affiliated or separate entities to artificially influence pricing is strictly prohibited and constitutes fraud, leading to immediate disqualification.
• SBD Documentation: Standard Bid Document forms (SBD 4 for conflict-of-interest disclosure and SBD 6.1 for preference point claims) are compulsory. Incomplete or false declarations will render the bid non-responsive.