Tender Summary

Objectives

The primary objective is to procure and deliver one commercial wet/dry vacuum cleaner and one smart inverter microwave oven to the KwaZulu-Natal Department of Health’s central head office facility. The procurement aims to secure compliant, high-quality institutional appliances through a transparent, competitive quotation process aligned with national preferential procurement legislation.

Scope

This is a once-off supply and delivery contract. The successful bidder will be responsible for transporting both items to the designated provincial health location within the agreed timeframe. All logistics and delivery costs must be factored into the quoted price. Evaluation follows an 80/20 preferential scoring model, balancing price competitiveness with specific socio-economic empowerment goals.

Technical Requirements

• Commercial Vacuum Cleaner: Wet and dry functionality with a 30-litre stainless steel tank. Must feature a 1600W double-stage motor rated for 800 operating hours, an XL washable micro-particle filter, a 2.5-metre flexible hose, a 12.8-metre cleaning radius, and an easy-drain mechanism. Includes a comprehensive accessory kit (high-efficiency brush, attachments, crevice tool, 10-metre power cord, telescopic pipe, wet cleaning attachment), a Dura filter dust cover, and an instruction manual. Minimum two-year quality guarantee required.
• Microwave Oven: 42-litre capacity with 1200W power output. Must utilise Smart Inverter technology, a smooth glass touch control panel with LED display, and provide even heating/defrosting. Features a 99.99% anti-bacterial enamel cavity, a large 360mm glass turntable on a hexagonal ring, and approximate dimensions of 544 x 308 x 432 mm. Must match or exceed LG equivalent models. Requires a standard two-year warranty plus a ten-year warranty on the smart inverter magnetron and motor components.
• General Compliance: All goods must be brand new, unused, and valid for a minimum of six months upon delivery. Items must comply with South African National Standards (SANS). Quoted prices must remain firm for ninety days and include VAT where the supplier is a registered vendor.

Skills Requirements

No specialised technical skills, professional certifications, or trade qualifications are mandated, as this is a straightforward goods supply contract. Bidders must demonstrate standard commercial operational capacity, including active Central Supplier Database (CSD) registration, verified tax compliance status, and the logistical capability to fulfil delivery obligations within the stipulated period.

Key Terms & Unusual Conditions

• Prohibition on Cover-Quoting: Submitting multiple quotations for the same bid is strictly forbidden and legally classified as corruption and acquisition fraud. Verification systems will flag duplicate submissions, resulting in immediate disqualification.
• Preferential Procurement System: Evaluations use an 80/20 point allocation. Eighty points are awarded for price, while twenty points are reserved for specific goals. Full points are granted exclusively to enterprises that are one hundred percent owned by Black African women. Valid proof of ownership via CIPC or CSD records is mandatory.
• Mandatory Disclosure of Interest (SBD4): Bidders must formally declare any personal, familial, or business relationships with any employee of the KwaZulu-Natal Department of Health across all its divisions and hospitals. Failure to disclose constitutes a false declaration and grounds for disqualification.
• Warranty & Penalty Clauses: Suppliers warrant goods against manufacturing defects for twelve to eighteen months. Late delivery triggers financial penalties calculated daily at the prime interest rate. Repeated non-performance or fraudulent practices may result in contract termination and a ten-year restriction from future public sector engagements.