Objectives

The primary objective is to secure a reliable supply of therapeutic compression and varicose vein stockings to support clinical treatment of varicose vein disease and lymphoedema at Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement aims to ensure consistent product quality, enforce strict regulatory compliance, and advance local economic participation through structured preferential scoring.

Scope

The scope encompasses the supply and delivery of 240 pairs of compression/varicose vein stockings distributed evenly across six sizes (Small, Medium, Large, Extra Large, Double Extra Large, and Triple Extra Large). Deliveries must be made directly to the designated hospital facility. The contract covers all associated logistics, warranty provisions, quality inspections, and adherence to national public procurement legislation. Successful suppliers may be required to participate in a subsequent sample verification phase before final contract award.

Technical Requirements

• Product Specifications: Knee-high and thigh-high variants in beige, featuring closed heels and open toes.
• Performance Standards: Must provide effective therapeutic compression and incorporate edge-gripping material to prevent slippage during use.
• Regulatory Approval: Suppliers must hold a valid licence from the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Quality & Standards: Goods must align with applicable SABS/SANS standards where prescribed.
• Warranty & Shelf Life: A twelve-month warranty applies post-delivery or acceptance. All items must retain a minimum of six months' shelf life upon delivery.
• Pricing & Delivery: Firm, all-inclusive pricing valid for ninety days. Delivery costs are fully embedded in the quoted amount. Late submissions are automatically rejected.

Skills and Experience Requirements

• Proven Delivery Capacity: Submission of at least one verified order and delivery note demonstrating prior supply to public or private healthcare institutions, OR a bank statement confirming a balance equivalent to at least forty percent of the quotation value (dated within thirty days).
• Corporate & Regulatory Documentation: Current CIPC registration certificates, a valid B-BBEE status certificate or sworn affidavit, and active Central Supplier Database (CSD) registration with validated SARS tax clearance.
• Procurement Compliance: Ability to correctly complete mandatory returnable documents (SBD forms, preference claim forms) and adhere to the General and Special Conditions of Contract.

Notable Terms and Conditions

80/20 Preference Point System: Evaluation uses an eighty-point price allocation and twenty-point allocation for specific socio-economic goals, exclusively favouring South African-owned enterprises. Claiming these points requires verifiable CIPC ownership documentation.

Sample Verification Stage: Physical samples are mandatory for compliant bidders shortlisted after initial evaluations. Failure to submit or rejection of samples results in immediate disqualification.

Performance Penalties & Termination: Delayed deliveries incur daily financial penalties calculated at the prevailing prime interest rate. Persistent non-performance, fraud, or corruption may trigger contract cancellation and a prohibition from participating in public sector contracts for up to ten years.