Tender Summary

Objectives

The primary objective is to engage an accredited service provider to deliver comprehensive advanced first aid training to twenty-seven municipal employees, ensuring they achieve national competency standards as Advanced First Aid Responders and enhance workplace emergency preparedness.

Scope

The engagement covers the full delivery of in-house training sessions, structured into two groups with each group attending for two consecutive days. The successful bidder assumes responsibility for all instructional and logistical elements, including:

• Preparation of the training venue and facilitation of classroom activities.
• Provision of all necessary study materials, handouts, and projection equipment.
• Supply of daily catering, including breakfast, lunch, and beverages for the duration of the training.
• Administration of practical and theoretical assessments, followed by certification upon successful completion.

Technical Requirements

Bidders must adhere to strict procedural and compliance standards to qualify for evaluation:

• Documentation: Submission of a formal quotation on company letterhead, valid for thirty days and inclusive of VAT. Required attachments include CIPC registration proof, a valid tax clearance certificate or TCS PIN, and active Central Suppliers Database (CSD) registration.
• Experience Verification: Provision of at least one reference letter, supported by a corresponding purchase order or appointment letter, confirming successful delivery of similar training services within the government sector.
• Evaluation Framework: Quotations exceeding R30,000 will be assessed using an 80/20 preferential procurement model (80 points for price, 20 points for specific socio-economic goals).
• Submission Protocol: All bids must be hand-delivered in a sealed envelope to the official tender box by the closing deadline. Fax, email, or late submissions will be automatically disqualified.
• Compliance Forms: Completion and submission of all prescribed municipal bidding templates (MBD1, MBD4, MBD6.1, MBD8, and MBD9) alongside the quotation.

Skills Requirements

The service provider must demonstrate specialized expertise in occupational health and safety education. Key competencies include:

• Employment of qualified, registered assessors and moderators who hold current credentials aligned with the relevant national unit standard.
• Proven capability to design and facilitate practical, scenario-based advanced first aid curricula tailored to municipal workplace environments.
• Strong project management skills to coordinate multi-day in-house programs, manage participant grouping, and ensure seamless integration of educational resources and catering without operational disruption.

Explanation of Unusual or Complicated Terms

• SAQA ID 376480: Identifies the South African Qualifications Authority unit standard for Advanced First Aid Responder. It legally requires training providers to maintain current accreditation from a recognized Sector Education and Training Authority (SETA) or Quality Council to certify participants.
• 80/20 Preference Point System: A public procurement evaluation method where 80% of scoring prioritizes competitive pricing, while 20% rewards specific transformation goals, such as enterprise size classification, black ownership thresholds, youth/women participation, and geographic proximity to the municipality.
• MBD Documentation: Standardized municipal bidding templates mandated across South African public entities to ensure legal compliance, conflict-of-interest disclosure, anti-collusion declarations, and preference point validation.