Objectives

The primary objective is to procure essential electrical components and lighting equipment to support ongoing plant maintenance operations at a designated municipal facility. The tender also aims to achieve value for money, ensure timely delivery, and fully comply with national preferential procurement regulations while maintaining strict quality and documentation standards.

Scope

This informal tender covers the supply and delivery of a single lot comprising five contactors and five portable LED worklights. The equipment is designated for maintenance activities at Fishwater flats in the Deal party area. All tender responses must be submitted electronically via the municipality's procurement portal, with quoted prices remaining valid for a minimum of thirty days. Contract award is contingent upon the successful bidder being registered on the municipality's official supplier database.

Technical Requirements

• Contactors: Five (5) units of Everlink 65A contactors, inclusive of 230VAC auxiliary contacts. Must be Schneider Electric brand or an approved equivalent.
• Worklights: Five (5) units of 50W portable LED worklights featuring yellow and black flashing capabilities.
• Documentation & Verification: The exact brand name of each quoted item must be explicitly stated. Evaluators reserve the right to request physical samples or product brochures for technical verification.
• Compliance: Strict adherence to minimum specifications is mandatory. Any deviation that fails to meet baseline requirements will automatically render the tender non-responsive.

Skills Requirements

While not explicitly itemised, the nature of the procurement implicitly requires suppliers to demonstrate:

• Proven experience in distributing certified electrical components and industrial-grade lighting equipment.
• Technical capability to source products that precisely match or exceed original manufacturer specifications.
• Logistical capacity to manage inventory, coordinate deliveries, and meet municipal project timelines.
• Familiarity with public sector procurement protocols, including electronic submission systems, preferential scoring frameworks, and supplier registration procedures.

Explanation of Unusual or Complicated Terms

• 80/20 System: A preferential procurement scoring model mandated by the Preferential Procurement Regulations of 2022. Eighty percent of evaluation points are allocated to price competitiveness, while twenty percent are reserved for socio-economic redress and transformation goals.
• Approved Equal: Permits bidders to quote alternative brands, provided the substitute matches the technical performance, safety standards, voltage ratings, and physical dimensions of the specified Schneider product, subject to municipal engineering approval.
• Auxiliary: Refers to supplementary switching contacts integrated into the main contactor housing. These are used for low-current control circuits, signalling, or interlocking purposes, rather than for switching the primary high-power load.
• Fishwater flats in Deal party: Identifies the specific municipal residential property and administrative ward where the maintenance work and equipment deployment will occur.