Tender Summary

Objectives

The primary objective of this procurement is to secure a reliable supply of respiratory medical equipment for Ngwelezane Hospital under the KwaZulu-Natal Department of Health. The tender aims to ensure clinical safety through strict specification compliance, uphold transparency and fairness in public procurement processes, and advance economic transformation by allocating preference points to fully South African-owned enterprises.

Scope

The scope encompasses a once-off supply of 300 units of Large CPAP masks fitted with a cushioned mask manometer and a pressure relief valve for wall oxygen regulators. Deliveries must be made directly to the hospital. The evaluation follows a structured four-stage process: administrative and mandatory compliance verification, technical specification alignment, price and preference point assessment, and physical sample submission. Quotations must remain valid for 90 days, with firm pricing inclusive of VAT where applicable. Late submissions will be rejected.

Technical Requirements

• Product Composition: Each unit must include a cushioned mask harness, integrated manometer, tubing with a pressure relief valve, and be manufactured in Large size.
• Quality & Shelf Life: All items must be new, unused, and carry a minimum remaining validity period of six months from the delivery date.
• Regulatory Compliance: Bidders must hold a current SAHPRA license permitting the manufacture, wholesale, or distribution of medical devices.
• Sample Submission: Physical samples are mandatory and must be delivered on or before the closing date. Non-submission results in automatic disqualification.
• Documentation: Official, unaltered quotation forms must be used. Required attachments include SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), updated CIPC registration documents, and valid CSD verification.

Skills & Capability Requirements

Bidders must demonstrate operational readiness rather than individual staff qualifications, including:

• Established supply chain capabilities for regulated medical devices and respiratory equipment.
• Proficiency in South African public sector procurement compliance, including tax clearance validation and CSD registration maintenance.
• Logistical capacity to execute timely bulk deliveries to healthcare facilities.
• Administrative expertise to accurately complete mandatory bidding schedules, declare conflicts of interest, and substantiate preference point claims with verifiable documentation.

Key Terms & Concepts Explained

• CPAP (Continuous Positive Airway Pressure): A non-invasive respiratory therapy that delivers steady airflow to maintain open airways, commonly used for sleep apnea and acute respiratory support.
• Manometer & Pressure Relief Valve: A manometer measures internal system pressure, while a pressure relief valve automatically vents excess pressure to prevent equipment failure or patient harm.
• 80/20 Preference Point System: A procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are reserved for socio-economic goals, specifically promoting South African-owned businesses.
• SAHPRA Licensing: Mandatory regulatory authorization required in South Africa for entities handling medical devices, ensuring products meet national safety, efficacy, and quality standards.
• CSD (Central Suppliers Database): The National Treasury’s centralized registry used to verify supplier legitimacy, tax compliance, and exclusion status before contract award.