Objectives

To secure the reliable supply and timely delivery of standardized crockery and tableware to support municipal operations.

Scope

The tender covers the provision of a complete crockery set comprising ceramic plates, saucers, cups, stainless steel cutlery, glass jugs, and drinking glasses. Bidders must quote a single consolidated price for the entire lot. The service provider is responsible for sourcing, packaging, and delivering all items within an agreed timeframe, ensuring full compliance with municipal supply chain management directives and procurement regulations.

Technical Requirements

• Quantities & Specifications: 20 ceramic white plates, 24 ceramic white saucers, 15 stainless steel table spoons, 15 stainless steel forks, 15 ceramic white cups, 2 glass jugs, and 20 highball/tumbler glasses.
• Documentation: The brand name of each item and the proposed delivery period must be explicitly stated in the submission.
• Pricing Validity: All quoted prices must remain valid for a minimum of thirty (30) days from the tender closing date.
• Submission Format: Responses must be submitted exclusively through the designated online platform. Fax submissions will not be accepted.
• Compliance & Registration: Evaluations will only proceed if minimum specifications are met. Award is contingent upon successful registration on the municipal supplier database.

Skills Requirements

No specialized professional qualifications, certifications, or advanced technical skills are mandated. Providers must demonstrate standard commercial capability to procure, handle, and deliver the specified goods efficiently while adhering to municipal compliance, documentation, and delivery schedule requirements.

Explanation of Unusual or Complicated Terms

• 80/20 System: A preferential procurement model where 80% of evaluation points are awarded based on price competitiveness and 20% are allocated to socio-economic transformation criteria (such as Broad-Based Black Economic Empowerment status), in accordance with national procurement regulations.
• Lot Price Quotation: Bidders must provide a single combined price for the entire crockery set rather than itemized costs, streamlining evaluation and contract administration.
• Municipal Supplier Database Registration: A mandatory pre-contractual step requiring vendors to enroll in the city’s official procurement registry before any award can be finalized.