Objectives

The primary objective of this tender is to procure essential office stationery items for the East Boom Community Health Centre under the KwaZulu-Natal Department of Health. The aim is to secure high-quality, durable goods at competitive prices while ensuring strict compliance with public sector procurement legislation, administrative standards, and preferential procurement policies.

Scope

This is a once-off quotation for the supply and delivery of the following goods to the designated health centre:

• Heavy Duty Staplers: Various quantities required.
• Date Stamp Ink Pad Refills: Various quantities required.
• Date Stamps: Various quantities required.

The contract covers end-to-end supply, including packaging, transportation, and delivery to the prescribed destination. The quotation validity period is ninety (90) days, and the estimated contract value does not exceed one million rand.

Technical Requirements

Bidders must strictly adhere to the following product specifications and quality standards:

• Heavy Duty Stapler: Black colour, metal construction, minimum 200-sheet stapling capacity.
• Date Stamp Ink Pad Refill: Specifically formulated for black ink compatibility with the supplied date stamps.
• Date Stamps: One-line, single-colour design with a built-in black swop pad, rubber handle, rectangular shape, measuring 45mm length × 28mm width × 78mm height.
• Condition & Longevity: All items must be brand new, unused, of the most recent model, and free from manufacturing defects. Products must have a minimum shelf life of six months upon delivery. Used or second-hand goods are strictly prohibited.
• Standards Compliance: Goods must meet relevant South African National Standards (SANS/SABS) where applicable. Bidders must explicitly confirm compliance on the official quotation form.

Skills Requirements

No specialised technical or professional qualifications are mandated for this supply. However, bidders must demonstrate:

• Operational capability to source, warehouse, and deliver the specified office goods within the agreed delivery period.
• Proficiency in completing mandatory South African public procurement documentation, including the Bidder’s Disclosure (SBD 4), Preference Points Claim Form (SBD 6.1), and General/Special Conditions of Contract.
• Valid registration on the Central Suppliers Database (CSD) and active tax clearance verification with the South African Revenue Service (SARS).
• Ability to accurately calculate pricing, apply the 80/20 preference scoring system, and submit verifiable proof for disability ownership claims if applicable.

Key Terms & Conditions

The tender incorporates several standard public sector procurement terms that require careful attention:

• 80/20 Preferential Procurement System: Evaluation awards 80 points based on price competitiveness and 20 points for specific social goals. Full points are allocated to companies at least 51% owned by Black Persons with Disabilities, supported by medical evidence or disability grant documentation. Failure to submit proof results in zero points for this category but does not disqualify the bid.
• General & Special Conditions of Contract (GCC/SCC): Standard legal frameworks governing delivery obligations, warranties (12-month defect liability period), payment terms (within 30 days of valid invoice submission), penalties for delayed performance (calculated at the current prime interest rate per day), and grounds for termination due to default or fraudulent practices.
• Anti-Collusion & Cover-Quoting Prohibition: Bidders must independently prepare quotes. Submitting multiple quotes under different company names to manipulate pricing ("cover-quoting") is classified as fraud and corruption, resulting in immediate disqualification and potential ten-year restriction from all public sector contracts.
• Firm Pricing & VAT Rules: All quoted prices must remain firm for the 90-day validity period. VAT vendors must clearly indicate 15% VAT; unregistered vendors cannot claim additional VAT post-award, and price variations exceeding the order amount may trigger a new procurement process.