Objectives

The primary objective of this tender is to appoint a qualified service provider to deliver comprehensive gardening maintenance services at the Ekuvukweni Magistrate Court in KwaZulu-Natal for a fixed period of 36 months. The procurement process aims to secure reliable groundskeeping services while ensuring strict compliance with South African public finance and procurement legislation. The contract will be awarded to the highest-scoring acceptable bidder, balancing cost-effectiveness with transformation and socio-economic development goals.

Scope of Work

The scope encompasses routine and specialized gardening maintenance across the specified magistrate court facility. The service commitment spans 36 months from the contract commencement date. Prospective bidders must attend a mandatory site briefing and meeting scheduled for 23 September 2026 at 12:00 pm at the Ekuvukweni Magistrate Court to clarify the exact boundaries, deliverables, and operational expectations. All bids must be received by the closing date of 30 September 2026 at 11:00 am; any submissions received after this time will be automatically disqualified.

Technical Requirements

• Mandatory registration on the Central Supplier Database (CSD) is required for all bidders to qualify for evaluation.
• Submission of a fully completed SBD3.1 Pricing Schedule containing firm, fixed prices for the entire contract duration.
• Compliance with the Preferential Procurement Policy Framework Act (PPPFA) Regulations 2022, utilizing an 80/20 scoring methodology.
• Completion and submission of PA:16 documentation to substantiate claims for specific goal preference points.
• Adherence to all standard bidding document templates, formatting rules, and submission protocols mandated by the Department of Public Works.

Skills Requirements

The tender bulletin does not prescribe granular technical qualifications, but successful bidders must demonstrate proven expertise in institutional and commercial landscaping maintenance. Providers must possess the operational capacity, skilled horticultural staff, and appropriate equipment to sustain consistent garden upkeep over a three-year period. Essential competencies include soil preparation, plant selection and care, irrigation management, seasonal pruning, pest control, green waste disposal, and adherence to health and safety standards. Detailed competency matrices and performance metrics are expected to be outlined in the full bid document.

Explanation of Key Terms

• PPPFA Regulations 2022: The Preferential Procurement Policy Framework Act provides the legal framework for awarding government contracts. It mandates a structured scoring system where 80% of evaluation points are allocated to price competitiveness and 20% to designated preference categories, primarily Broad-Based Black Economic Empowerment (B-BBEE) status.
• Central Supplier Database (CSD): A mandatory national registry managed by the National Treasury. All entities supplying goods or services to state organs must register here to verify tax clearance, company registration, banking details, and financial stability before being eligible for government tenders.
• SBD3.1: A standardized South African government bidding form used to declare pricing structures. It requires suppliers to submit firm, non-negotiable prices for the entire contract term, preventing post-award price adjustments or hidden costs.
• PA:16: A supplementary declaration form required under the PPPFA. It allows bidders to provide verified documentation supporting their claims for specific goal points, such as youth-owned enterprises, women-owned businesses, disability-owned companies, or historically disadvantaged individuals.
• 80/20 Scoring System: A procurement evaluation method where assessors assign up to 80 points based on the competitiveness of the quoted price and up to 20 points based on the bidder’s designated preference status. The contract is awarded to the highest combined score among technically compliant bids.