Tender Summary: DBNQ26/10/18

Objectives

The primary objective of this tender is to appoint a qualified service provider to deliver integrated security and access control services at the Bluff Building, under the jurisdiction of the National Department of Public Works and Infrastructure (NDPWI) in KwaZulu-Natal.

Scope of Work

• Deployment and management of security personnel to ensure physical safety and perimeter protection at the Bluff Building.
• Implementation and oversight of access control protocols for authorized entry and exit.
• Contract duration is fixed at six months, with a mutual termination clause allowing either party to conclude the agreement with one month’s notice.

Technical Requirements

• Central Supplier Database (CSD): Mandatory registration on the national CSD platform is required for bid eligibility.
• PSIRA Certification: Bidders must submit a valid, company-certified copy of their PSIRA Letter of Good Standing. Any quotation falling below PSIRA-regulated minimum rates will result in immediate disqualification.
• Pricing Documentation: Submission of a fully completed SBD 3.1 Pricing Schedule reflecting firm prices for purchases.
• Procurement Evaluation: Bids will be evaluated using the 80/20 Price and Preference points system in accordance with the PPPFA Regulations 2022. Bidders must also adhere to PA:16 guidelines for calculating preference points toward designated socio-economic goals.

Skills Requirements

The tender notice does not outline explicit individual competency matrices. However, compliance with PSIRA regulations inherently mandates that all deployed personnel hold valid security certifications, complete mandatory training modules, and demonstrate operational proficiency in access control management, surveillance, and incident response. The successful bidder must prove administrative capacity to recruit, supervise, and maintain a roster of adequately skilled security staff throughout the contract period.

Explanation of Key Terms

• PSIRA (Private Security Industry Regulatory Authority): South Africa’s statutory regulator for the private security sector. Legal operation requires active registration and a current Letter of Good Standing, ensuring providers meet national safety and ethical standards.
• SBD 3.1 Pricing Schedule: A standardized government bidding form used to capture detailed, firm pricing for goods and services, enabling transparent financial comparison across all submissions.
• PPPFA 80/20 System: A procurement scoring framework where 80 points are allocated to price competitiveness and 20 points to preferential procurement targets (e.g., historically disadvantaged groups, women-owned, or youth-owned enterprises).
• PA:16 Specific Goals: Refers to the prescribed calculation methodology within the PPPFA Regulations 2022 that determines how preference points are awarded to advance targeted economic participation and transformation objectives.