Objectives

The primary objective of this tender is to procure new, compliant deep freezer units for safe food storage at Port Shepstone Hospital, operating under the KwaZulu-Natal Department of Health.

Scope

The contract entails a once-off supply and delivery of six (6) deep freezer units to the designated hospital facility:

• Two (2) units with a capacity of 380–537 litres.
• Four (4) units with a capacity of 190–280 litres.

All delivery costs must be included in the quoted price. The agreement is a single-cycle supply with no automatic renewal or ongoing service obligations.

Technical Requirements

Bidders must supply multimode chest freezers that strictly comply with the following specifications:

• Capacity & Dimensions: 190–280L (~860 × 751 × 725 mm) and 380–537L (~855 × 1784 × 665 mm).
• Temperature Range: Operational between −24°C and −15°C.
• Key Features: Fast freeze function, manual defrost, rust-proof hanging baskets, vinyl/granite-look lids, integrated locking handles, aluminum interiors, white exterior finish, and included lock/key sets.
• Electrical Compliance: 220V, 50Hz AC. Must include a 15-amp SANS-approved three-pin plug secured with two screws, plus a hospital-grade power cable (minimum 1 metre, SANS colour-coded).
• Quality & Condition: Units must be brand new, unused, and accompanied by valid SABS/SANS certification. Second-hand or expired stock is strictly prohibited.

Skills & Capability Requirements

As a goods-supply procurement, success depends on demonstrable administrative, logistical, and regulatory competence:

• Delivery Track Record: Submission of at least one valid purchase order and corresponding delivery note from a public or private healthcare facility.
• Regulatory Compliance: Active Central Supplier Database (CSD) registration, current CIPC company documents, B-BBEE verification certificate or sworn affidavit, and SABS/SANS product proof. A SAHPRA distribution licence may be required depending on product classification.
• Financial & Tax Standing: Valid tax clearance validation via SARS and CSD, with firm pricing maintained for a 90-day validity period.
• Preference Eligibility: Ability to provide verifiable documentation of South African ownership to claim the allocated 20 preference points under the RDP goal.

Notes on Unusual or Complicated Terms

• SANS/SABS Certification: Mandatory evidence that the freezers meet South African National Standards or Southern African Bureau of Standards for electrical safety, material durability, and performance.
• Hospital-Grade Mains Cable: A specialized electrical cord engineered for clinical environments, featuring reinforced insulation, chemical resistance, and higher flex-life ratings to withstand frequent disinfection and heavy use.
• SAHPRA Licence: Regulatory authorization from the South African Health Products Regulatory Authority, required for companies manufacturing, wholesaling, or distributing medical-related equipment in South Africa.
• 80/20 Preferential Procurement System: A government evaluation model where 80 points are awarded based on competitive pricing and 20 points are reserved exclusively for verifying South African-owned enterprise status, supporting national economic transformation.
• Once-Off Contract: A single-delivery arrangement with no recurring service agreements, extended maintenance plans, or automatic renewals beyond standard statutory warranty periods.