Objectives

The primary objective of this informal tender is to appoint a qualified contractor to execute comprehensive building renovation and maintenance works within Ward 53. The project aims to restore structural integrity, upgrade interior finishes, and ensure functional infrastructure through targeted roofing, carpentry, painting, flooring, and fixture installation services.

Scope of Work

The scope encompasses a wide range of construction and finishing tasks, including:

• Roof Coverings & Accessories: Dismantling collapsed roof components, repairing damaged brickwork, plastering, painting, and installing new galvanized IBR roof sheets on pine purlins and trusses, complete with insulation and flashings.
• Rainwater Goods: Supplying and installing seamless gutters, downpipes, brackets, stop ends, and PVC fascia boards.
• Suspended Ceiling: Installing a galvanised steel grid framework fitted with 12.5 mm gypsum boards.
• Laminated Flooring: Removing water-damaged flooring, preparing subfloors, and installing sound-reducing underlay with click-lock laminate panels.
• Blinds & Ironmongery: Supplying and fitting aluminium Venetian blinds to specified window dimensions and installing chrome-plated locksets on office doors.
• Paintwork: Preparing and painting internal and external walls, skirting, doors, and frames using specified primer and topcoat systems.
• Carpentry: Replacing boardroom and bathroom doors, installing timber dado rails, and applying protective finishes.
• Site Management: Daily rubble removal, maintaining a clean site, adhering to strict working hours, and ensuring full handover compliance.

Technical Requirements

Bidders must comply with the following technical and administrative conditions:

• Maintain an active CIDB registration of grade 1GB or higher.
• Submit fully completed returnable pricing schedules via the online tender portal; unpriced contingency items will render submissions non-responsive.
• Provide a comprehensive Health & Safety file prior to commencement.
• Include a mandatory 10% contingency line item, which requires prior Project Manager authorisation for use and is deducted if unused.
• All quoted rates must be all-inclusive, covering materials, labour, equipment, security for stored materials, and VAT.
• Adhere to weekday working hours (08:00–16:00); after-hours work requires written approval at no additional cost to the municipality.
• Implement local ward-based labour and submit Expanded Public Works Programme (EPWP) certificates for invoices where the contract value exceeds R30,000.
• Maintain daily staff attendance registers and clear all debris daily.
• Attend a compulsory site meeting and submit a detailed programme of works within three days of appointment.
• Prices must remain valid for a minimum of thirty days, and submission must occur exclusively through the designated electronic system.

Skills Requirements

The successful bidder must demonstrate the following competencies and qualifications:

• Valid trade test certificates specifically for Carpenters and Painters.
• Proven capability to manage multi-trade renovation projects, including structural repairs, roofing, ceiling installation, flooring, and finishing works.
• Strong project planning and scheduling abilities to meet agreed delivery periods and avoid order cancellation.
• Competence in health and safety compliance, site supervision, and quality assurance according to municipal standards.
• Administrative proficiency to prepare accurate pricing schedules, H&S documentation, EPWP reports, and procurement compliance records.

Explanation of Unusual or Complicated Terms

• CIDB 1GB: A Construction Industry Development Board contractor grading indicating eligibility for lower-value projects with basic project management and financial systems.
• EPWP Certificates: Documentation required under South Africa’s Expanded Public Works Programme, mandating contractors to employ local unemployed individuals and report on job creation for qualifying contracts.
• GP GCC 2010: The General Conditions of Contract for Provincial Government entities, establishing standard legal, payment, and termination clauses for municipal procurement.
• IBR Roof Sheets: Indented Box Rib metal roofing profiles, widely used for their durability and weather resistance.
• Sisalation FR405: A branded aluminium foil insulation sheet used to reflect heat and reduce moisture transfer in roofing systems.
• Click Laminated Flooring: A floating floor system where planks interlock mechanically without adhesives or nails, allowing for faster installation and easier replacement.