Objectives

The primary objective is to procure six (6) desktop multi-functional printers for operational deployment at Fort Napier Hospital under the KwaZulu-Natal Department of Health. The aim is to secure reliable, cost-efficient, high-performance monochrome printing equipment that meets stringent technical benchmarks while ensuring long-term operational support through comprehensive warranty provisions.

Scope

This is a one-off supply quotation covering the delivery and handover of six units of desktop multi-purpose printers to the designated hospital facility. The scope encompasses all associated costs, including transportation, packaging, inclusion of mandatory accessories and consumables, and provision of a minimum three-year warranty. Prices must remain firm throughout the contract period, and delivery must align with the timeline specified by the successful bidder.

Technical Requirements

Bidders must supply printers that meet or exceed the following mandatory specifications:

• Print Technology: Standard mono laser, black and white only
• Print Speed: 42 pages per minute (black)
• Print Resolution: Up to 1200 x 1200 dpi
• Duplex Printing: Mandatory capability
• First Print Time: Less than 8 seconds
• Processor Speed: Minimum 800 MHz
• Standard Memory: Minimum 256 MB
• Toner Save Mode: Enabled
• Monthly Duty Cycle: Up to 50,000 pages
• Recommended Monthly Volume: Up to 3,500 pages
• Paper Handling: 250-sheet input tray, 150-sheet output tray; supports Letter, Legal, Executive, A4, and A5 sizes
• Connectivity: High-speed USB 2.0 and Ethernet (RJ-45)
• Included Accessories: Installation CD-ROM, AC power cord, quick setup guide, USB printing cable, one additional full toner unit, and one additional drum kit
• Quality Standard: Must comply with SABS specifications
• Product Condition: New, unused, with a minimum shelf life of six months; second-hand or expired products are strictly prohibited

Skills Requirements

As this is a goods supply quotation rather than a service contract, no specialized technical or professional skills are explicitly mandated. Suppliers are expected to demonstrate standard commercial and logistical competencies, including timely delivery, secure packaging, accurate documentation, and responsive after-sales warranty support. Additionally, bidders must possess the administrative capacity to comply with public sector procurement regulations, including Central Supplier Database (CSD) registration, tax clearance verification, and submission of all mandatory statutory disclosure forms.

Key Terms & Unusual Requirements

• SITA Accreditation: Bidders must be accredited suppliers listed on the relevant State Information Technology Agency (SITA) contract for the KwaZulu-Natal region. SITA is the national entity responsible for procuring and managing information and communication technology solutions for South African government departments.
• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific transformation goals. Full points are awarded to companies with at least 51% black ownership, supported by a valid BBBEE certificate or sworn affidavit.
• Cover-Quoting Prohibition: Submitting quotations under multiple company names to artificially influence pricing or gain an advantage is strictly forbidden. This practice constitutes fraud and leads to immediate disqualification and potential restriction from public sector contracts.
• Sample Verification: While not initially required, the procuring authority reserves the right to request physical samples from the top three scoring bidders for specification verification. Failure to provide samples upon formal request results in automatic rejection.