Objectives

The primary objective is to appoint a qualified service provider to develop a comprehensive five-year Employment Equity Plan (2025–2030) for Letsemeng Local Municipality. This initiative fulfills statutory obligations under Section 20 of the Employment Equity Act (No. 55 of 1998), ensuring the municipality establishes reasonable progress toward equitable workforce representation and corrects historical imbalances before its current plan expires.

Scope of Work

The service provider will execute a structured consultancy process encompassing the following phases:

• Research & Data Collection: Conduct focus group discussions across eighteen municipal departments in collaboration with internal equity forums.
• Policy & Environment Review: Evaluate existing employment policies, practices, procedures, and workplace conditions to identify systemic barriers causing under-representation or under-utilisation of designated groups.
• Fairness Assessment: Analyze practices for cross-cultural and gender equity, while identifying indirect discrimination and stereotyping factors such as pregnancy, family responsibilities, and workplace harassment.
• Goal Development: Establish measurable numerical and non-numerical targets aligned with municipal needs and legislative requirements.
• Plan Compilation & Training: Draft the complete 2025/2030 Employment Equity Plan and deliver targeted training to twenty municipal officials to ensure effective implementation.

Technical Requirements

Bidders must adhere to the following technical and administrative specifications:

• Provide a complete, itemised cost breakdown mapped directly to each project milestone and deliverable.
• No upfront payments will be made; remuneration is tied to approved deliverables.
• Quotations must remain valid for a minimum of ninety days from the closing date and must explicitly state proposed delivery dates and times.
• Submit mandatory compliance documentation: an original Tax Clearance Certificate or SARS PIN, proof that municipal rates and taxes are not overdue by more than three months (or a valid lease agreement for the company and its directors), a Central Supplier Database (CSD) report, and official company registration documents.
• Comply with standard municipal bidding templates, including declarations of interest, supply chain management practice confirmations, and independent bid determination certificates.
• Acknowledge the preferential procurement scoring system, which allocates points for specific transformation goals: youth ownership, enterprises operating within the municipality’s jurisdiction, and black ownership.

Skills and Experience Requirements

The appointed project team must demonstrate proven expertise in employment equity consulting:

• Individual Qualifications: Hold a bachelor’s degree in social sciences, policy development, or management.
• Professional Experience: Possess a minimum of five years’ hands-on experience developing and implementing similar employment equity plans, supported by submission of relevant appointment letters.
• Company Experience: The bidding entity must have a minimum of three years of operational experience specifically in human resources and employment equity plan development.
• Project Portfolio: Provide verifiable evidence of three successfully completed employment equity plan projects.

Key Terms and Concepts

• Employment Equity Plan: A legally mandated strategic document requiring designated employers to implement actionable measures that correct workforce imbalances and promote fair representation of historically disadvantaged groups, particularly women, people of colour, and persons with disabilities.
• Preferential Procurement Framework: A scoring system integrated into the evaluation process where bids receive additional points for meeting socio-economic transformation targets. This means the lowest price does not automatically guarantee contract award; transformation credentials significantly influence the final decision.
• Central Supplier Database (CSD): A national government registry used to verify supplier legitimacy, tax compliance, and financial standing before contract allocation.