Tender Summary: Development of an Integrated Security and Safety Plan for BCMM

Objectives

The primary objective is to develop a comprehensive, municipality-wide Integrated Security and Safety Plan for the Buffalo City Metropolitan Municipality (BCMM). This initiative aims to establish robust risk mitigation strategies, enhance public and private safety protocols, and provide actionable operational guidelines tailored to the municipality’s jurisdiction.

Scope of Work

The project is structured into four distinct phases with specified timelines and scoring weights:

• Phase 1 (25%, 60 days): Conduct security risk assessments and develop site-specific action plans for 100 identified BCMM locations.
• Phase 2 (25%, 60 days): Produce a situational analysis report detailing the current and historical security and safety environment. The report must incorporate statistical research and benchmark findings against national and international best practices applicable to similarly sized municipalities.
• Phase 3 (40%, 30 days): Draft the Integrated Security and Safety Plan, including objectives, strategies, and proposals. Deliverables must be presented via PowerPoint in at least three in-person sessions to BCMM management, incorporating feedback on proposed amendments.
• Phase 4 (10%, 60 days): Finalize the plan and operational implementation strategy. Presentations will be delivered to the Municipal Council and at a dedicated Councillors’ workshop. Five bound hardcopy versions must be submitted. All travel and subsistence costs for these presentations must be included in the initial quotation.

Technical Requirements

Bidders must demonstrate strict compliance with regulatory, administrative, and performance prerequisites:

• Mandatory registration on the BCMM Supplier Database and the Central Supplier Database (CSD).
• Valid Private Security Industry Regulatory Authority (PSIRA) accreditation specifically for Guarding and Monitoring services.
• All directors or owners must hold valid Grade A or B security officer certificates.
• Proof of registration with the National Bargaining Council for the Private Security Services (NBCPSS) in compliance with the Main Collective Agreement.
• Active registration with the Institute of Risk Management South Africa (IRMSA) for a minimum of two years.
• Evidence of at least three successfully awarded projects within local government/municipalities, supported by letters of award, invoices, purchase orders, and three verifiable references.
• Submission of two CVs for researchers/employees demonstrating completion of a Research Methodology module at NQF Level 8, with proof that they are South African citizens.
• Complete statutory declarations, BBBEE documentation, and tax compliance verification. Quotations must use fixed rates inclusive of VAT, covering all phases and incidental costs.

Skills Requirements

The successful bidder must possess specialized expertise in:

• Comprehensive security risk assessment and vulnerability analysis across multiple municipal sites.
• Advanced research methodologies capable of conducting empirical situational analyses and comparative benchmarking against global standards.
• Strategic planning and policy development, translating research findings into actionable security objectives, safety strategies, and operational frameworks.
• Professional presentation and stakeholder engagement, with the ability to effectively communicate complex security concepts to municipal management, council members, and elected officials.
• In-depth knowledge of South African private security legislation, collective bargaining agreements, and municipal supply chain management regulations.

Unusual or Complicated Terms

• Integrated Security and Safety Plan: A unified strategic document combining physical security measures, crime prevention tactics, emergency response protocols, and occupational safety guidelines into a single, cohesive municipal framework.
• Situational Analysis with Benchmarking: Requires not just local data collection but a rigorous comparative study against domestic and international security models used by comparable municipalities, demanding advanced analytical capabilities.
• 80/20 Preference Points System: An evaluation methodology where 80% of scoring is based on price competitiveness and 20% on designated social goals, specifically Broad-Based Black Economic Empowerment (BBBEE) status levels and geographic locality within the Eastern Cape.
• NBCPSS Main Collective Agreement: A legally binding industry standard governing wages, working hours, and conditions for private security personnel in South Africa, ensuring compliance with labor and sector-specific regulations.