Objectives

The primary objective is to secure a reliable supplier for the one-off provision of high-quality disposable infant diapers to support patient hygiene and clinical care at Queen Nandi Regional Hospital under the KwaZulu-Natal Department of Health.

Scope

The procurement covers a single, once-off delivery consisting of:

• 250 boxes of small-sized diapers (for infants weighing 3–6 kg, 272 units per box)
• 300 boxes of medium-sized diapers (for infants weighing 5–10 kg, 200 units per box)

All goods must be delivered directly to the hospital’s designated facility, with delivery costs fully included in the quoted price. The contract carries a validity period of 90 days. Products must be new, unused, and retain a minimum shelf life of six months upon delivery.

Technical Requirements

Bidders must supply diapers that strictly adhere to the following specifications:

• Elasticised disposable material construction
• Super-absorbent core layer
• Refastenable frontal tapes
• Integrated leak guards
• Ability to maintain dryness for up to 12 hours
• Compliance with relevant South African National Standards (SANS/SABS)

Two physical samples of each size must accompany the submission for evaluation. Pricing must be firm, fixed for the contract duration, and clearly indicate VAT where applicable. Expired or second-hand products are strictly prohibited.

Skills & Capacity Requirements

No specialized professional certifications are mandated. Instead, bidders must demonstrate operational and administrative capacity to execute the contract successfully. Required capabilities include:

• Proven track record: Submission of at least one valid purchase order and one delivery note from prior public or private sector engagements
• Regulatory compliance: Active Central Suppliers Database (CSD) registration, valid CIPC company documentation, and a B-BBEE status verification certificate or sworn affidavit
• Financial & administrative competence: Ability to issue compliant tax invoices, manage SARS tax clearance, and adhere to strict delivery timelines

Key Terms & Unusual Conditions

80/20 Preference Point System: Evaluation awards 80 points for competitive pricing and 20 points for specific socio-economic goals. Full points are allocated to enterprises physically located and operating within the King Cetshwayo District, provided documentary proof (CIPC ownership certificate and utility bill or ward councillor confirmation) is submitted.

SBD Documentation: Standard Bidding Document forms are mandatory. SBD 4 requires full disclosure of any employment or business relationships with KZN Department of Health officials to prevent conflicts of interest. SBD 6.1 is used to claim preference points for district-based enterprises.

Cover-Quoting Prohibition: Submitting multiple quotations through affiliated, linked, or overlapping companies is strictly prohibited. This practice is classified as fraud and results in immediate disqualification.

Prime Interest Rate Penalty: Delayed deliveries incur financial penalties calculated daily at the prevailing prime interest rate against the value of undelivered goods. Persistent failure may trigger contract termination and restriction from future public sector contracts for up to ten years.

Compulsory Sample Submission: Physical samples are mandatory. Failure to submit two units per size results in automatic non-responsiveness. Samples become the property of the hospital if the bidder is awarded the contract.