Objectives

The primary objective of this tender is to procure professionally designed and printed municipal diaries and calendars for the 2027 financial year for Blouberg Municipality. The initiative seeks to reinforce corporate branding, distribute functional planning tools to staff and stakeholders, and comply with national procurement policies that prioritise socio-economic transformation and local supplier participation.

Scope of Supply

The successful bidder will be responsible for the complete design, proofing, and mass production of three distinct product lines:

• Executive A4 Diaries (90 units): Two-toned grey and blue covers featuring the municipal logo and personalised details. Must include four full-colour glossy inserts on 135gsm paper displaying council and senior management photographs.
• A1 Wall Calendars (2,000 units): Single-sided full-colour prints on 148gsm gloss paper, finished with reinforced rims at the top and bottom for secure wall mounting.
• A2 Desk Calendars (80 units): Monthly page layout, full-colour printing, mounted in a rigid hard-cover frame, manufactured using 148gsm paper stock.

Technical Requirements

Bidders must demonstrate the capacity to meet precise manufacturing and finishing standards:

• Paper substrates must strictly conform to specified grammages (135gsm for diary inserts, 148gsm for calendar pages) with consistent weight and finish.
• All printing must utilise high-fidelity full-colour processes, with gloss coatings applied exactly where specified.
• Covers and frames must be accurately colour-matched, structurally sound, and resistant to wear from daily use.
• Design execution must adhere to official municipal branding guidelines, ensuring correct logo scaling, typography, and high-resolution image reproduction.
• Production must deliver exact quoted quantities with minimal tolerance for overruns or underruns.

Skills & Experience Requirements

Although not explicitly itemised, the contract inherently requires:

• Proficiency in commercial graphic design, colour management, and pre-press preparation for multi-format stationery.
• Access to industrial printing, binding, and lamination equipment capable of handling mixed media and tight tolerances.
• Proven track record in fulfilling public sector supply contracts, including strict adherence to delivery schedules and quality control protocols.
• Administrative competence to accurately compile, certify, and submit mandatory compliance documentation within prescribed deadlines.

Compliance & Evaluation Framework

Evaluation utilises an 80/20 scoring model: 80 points are awarded for price competitiveness, while 20 points are distributed across socio-economic preference criteria. Mandatory submissions include a Central Supplier Database (CSD) report (not older than three months), standard municipal bidding declarations, valid tax clearance verification, and certified identity documents. Incomplete or missing documentation results in automatic disqualification.

Explanation of Unusual or Complicated Terms

• PPPFA 2000 (Preferential Procurement Policy Framework Act): South African legislation requiring public entities to allocate a portion of evaluation points to advance historically disadvantaged individuals and specific demographic targets (e.g., women, youth, persons with disabilities, and designated racial categories).
• MFMA 56 of 2003 (Municipal Finance Management Act): Governs municipal supply chain management. It establishes formal dispute resolution pathways, mandating that aggrieved bidders submit written objections within 14 days, with escalation possible to provincial and national treasuries if unresolved.
• CSD Report: An official National Treasury verification document confirming a supplier’s active registration status and tax compliance standing.
• MBD Forms: Standardised South African government bidding templates. MBD4 covers conflict-of-interest declarations, MBD8 outlines state institution bidding conditions, and MBD9 specifies tender compliance requirements.
• CK Form: A standard compliance declaration used by municipalities to verify bidder eligibility, confirm understanding of tender conditions, and attest to regulatory adherence.