Objectives

The primary objective of this quotation is to secure a reliable, once-off supply of diesel fuel to serve as backup power generation fuel for Kwamagwaza Hospital under the King Cetshwayo District Office, KwaZulu-Natal Department of Health. The procurement aims to ensure uninterrupted hospital operations through compliant, cost-effective fuel provision while adhering to provincial preferential procurement policies.

Scope

• Product: Diesel fuel
• Quantity: 5,000 litres
• Delivery Destination: Kwamagwaza Hospital
• Contract Duration: Once-off delivery
• Quotation Validity: 90 days
• Evaluation Framework: 80/20 preferential procurement system (80 points for price, 20 points for specific socio-economic goals)

Technical Requirements

• Quality Standard: Must comply with Grade 50 ppm specifications in accordance with the latest edition of SANS 342. SANS 342 is the South African National Standard governing automotive diesel fuels, ensuring environmental compliance, sulphur limits, and engine compatibility.
• Condition: All supplied diesel must be new, unused, and have a minimum shelf life of six months from the date of delivery. Used or second-hand products are strictly prohibited.
• Compliance Declaration: Bidders must explicitly confirm specification compliance on the official quotation form; failure to mark compliance results in immediate disqualification.
• Packaging & Transport: Pricing must be all-inclusive, covering delivery to the specified hospital site. Goods must be packaged and transported to prevent damage or deterioration during transit.
• Warranty: Supplier warrants that goods are free from defects in design, materials, or workmanship for twelve months post-delivery or eighteen months from shipment, whichever occurs first.

Skills & Experience Requirements

• Demonstrated Capacity: Bidders must prove operational capacity to deliver within one week. If quoted prices fall below market rates, suppliers must provide supporting documentation such as supplier quotations or proof of prior successful deliveries to public or private healthcare facilities.
• Performance History: Suppliers with a documented history of unexplained delivery defaults will be classified as defaulters and disqualified from future evaluations.
• Regulatory Compliance: Bidders must maintain active Central Supplier Database (CSD) registration, valid tax clearance status, and appropriate BBBEE documentation or sworn affidavits.
• Logistical Capability: Ability to manage timely transportation, handle hazardous fuel safely, and coordinate with hospital receiving departments without operational disruption.

Notable Contract Terms & Conditions

The tender includes several standard but critical public sector procurement clauses:

• Delay Penalties: Late delivery incurs financial penalties calculated at the current prime interest rate per day until actual delivery. The prime interest rate is the benchmark lending rate used by commercial banks, applied daily to compensate the purchaser for delays.
• Cover-Quoting Prohibition: Submitting multiple quotations simultaneously to manipulate pricing or gain unfair advantage is strictly prohibited and constitutes fraud, leading to immediate disqualification and potential blacklisting.
• Preference Points: Twenty points are allocated specifically to promote enterprises physically located within the King Cetshwayo Municipality, requiring proof of local business address via utility bills, bank letters, lease agreements, or CIPIC certificates.