Objectives

The primary objective of this tender is to procure a single adult digital BMI weighing scale for clinical assessment at Wentworth Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to acquire a reliable, compliant medical device that meets strict technical specifications while advancing national transformation goals through preferential procurement policies.

Scope

This is a once-off supply contract for one unit of an adult digital BMI scale. The successful bidder will be responsible for delivering the equipment directly to the hospital premises. The scope covers the supply of new, unused goods that remain valid for a minimum of six months upon delivery. The contract does not inherently include installation, staff training, or extended maintenance, though standard warranty obligations apply. Delivery timelines and pricing must be clearly stated, with all costs inclusive of VAT and freight.

Technical Requirements

• Weight Capacity: 200 kg
• Height Measurement Range: 86–210 cm
• Power Input: AC 110–240V, 50 Hz
• Battery: Integrated rechargeable battery required
• Display: LCD screen
• Functionality: Must accurately calculate and display Body Mass Index (BMI)
• Quality Standard: Good quality, compliant with applicable SANS/SABS specifications
• Documentation: Quotes must be submitted on official, unaltered government forms; retyping is prohibited
• Sample Verification: While no initial sample is required, the top three scoring bidders may be requested to submit physical units for technical validation before final award

Skills & Compliance Requirements

• Hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices
• Maintain active registration on the Central Suppliers Database (CSD) with verified tax compliance status
• Demonstrate proficiency in completing mandatory standard bidding documents (SBD 4 for conflict-of-interest disclosure and SBD 6.1 for preference point claims)
• Understand public sector procurement frameworks, including the 80/20 preference point allocation model
• Provide firm, all-inclusive pricing that remains valid for 90 days and covers delivery, packaging, and VAT
• Ensure timely delivery and ability to respond to clarification requests or sample submission demands within stipulated timeframes

Key Terms & Conditions Explained

• 80/20 Preference Point System: An evaluation model allocating 80 points for competitive pricing and 20 points for specific socio-economic goals. In this tender, full points are awarded to enterprises that are wholly South African-owned.
• SAHPRA Licence: A mandatory regulatory permit required for any entity handling medical devices in South Africa. It ensures products meet national safety, efficacy, and quality standards before entering healthcare facilities.
• SBD Forms: Standardised government templates. SBD 4 requires bidders to disclose any personal or business relationships with public officials to prevent conflicts of interest. SBD 6.1 is used to claim points for designated transformation goals.
• Sample Submission Clause: Although the initial quote does not require a physical sample, the evaluation process reserves the right to request samples from the highest-scoring bidders. Failure to provide a compliant sample results in disqualification.
• Performance Penalties & Termination: Delayed deliveries incur daily financial deductions calculated at the current prime interest rate. Repeated or severe non-performance may lead to contract cancellation, financial claims for excess replacement costs, and potential restriction from future public sector contracts for up to ten years.