Tender Summary: Digital Thermometers

Objectives

The primary objective is to procure a one-off supply of clinical-grade digital thermometers to support patient temperature monitoring across designated health facilities within the Ladysmith Regional Hospital catchment area.

Scope

• Supply of 24 digital thermometers distributed to three specific clinics:
• Limit Hill Clinic: 15 units
• Drifton Clinic: 2 units
• Acacia Vale Clinic: 7 units
• Delivery to all specified clinic locations at the supplier's expense.
• Firm pricing valid for 90 days, inclusive of VAT where applicable.

Technical Requirements

• Product Specifications: Battery-operated digital thermometers featuring a white plastic housing and an LCD or LED screen for clear temperature readouts.
• Quality Certification: All units must hold SABS or SANS approval.
• Condition & Validity: Strictly new and unused equipment. Second-hand, refurbished, or expired items are prohibited. Supplied units must retain a minimum shelf-life of six months upon delivery.
• Regulatory Compliance: Bidders must hold a valid licence issued by the South African Health Regulatory Authority (SAHPRA) permitting the wholesale distribution or manufacturing of medical devices.
• Warranty: Twelve-month warranty covering defects in design, materials, or workmanship from the date of delivery and acceptance.

Skills Requirements

No specialized technical skills, installation, commissioning, or staff training are required. The contract is purely a goods supply agreement. Suppliers must demonstrate adequate logistical capacity to coordinate deliveries to multiple remote clinic sites within the stipulated delivery period.

Key Procurement Terms & Conditions

Preferential Procurement (80/20 System): Evaluation uses a points-based system where 80 points are awarded for price competitiveness and 20 points for transformation goals. Full points for the specific goal are granted to enterprises that are at least 100% owned by Black Africans. Claiming these points requires submission of a verified Central Supplier Database (CSD) report proving ownership structure.

SAHPRA Licensing: This is a mandatory regulatory requirement for any entity supplying medical devices in South Africa. It ensures that distributors and manufacturers meet national safety, efficacy, and quality standards for healthcare equipment.

Performance & Default Clauses: Standard government contract conditions apply. Late delivery incurs daily financial penalties calculated at the prevailing prime interest rate. The purchaser retains the right to terminate the contract for default, including instances of fraud, corruption, or failure to meet specifications, and may impose temporary restrictions on future public sector contracting.

Administrative Compliance: Quotations must be submitted on official, unaltered forms alongside completed SBD disclosure declarations, CSD verification reports, and B-BBEE status certificates. Incomplete submissions, late arrivals, or failure to meet mandatory regulatory thresholds will result in automatic disqualification.