Objectives

The primary objective of this procurement is to secure reliable timing equipment and power sources to enhance operational efficiency at the King Cetshwayo District Health Office. The supplies are specifically intended to support time management during HIV testing services, ensuring accurate scheduling, consistent service delivery, and improved patient experience.

Scope

This is a once-off supply contract for goods. The procurement encompasses the delivery of ten (10) digital timers and four (4) packs of alkaline batteries to the designated district facility. Delivery must be completed within two weeks of contract award. The scope includes all associated logistics, packaging, transportation, warranty provisions, and adherence to public sector supply chain management regulations. The contract validity period is ninety days, and pricing must remain firm throughout the contract term.

Technical Requirements

• Digital Timers: Must feature a four-channel clock with four independent countdown timers capable of counting up and down up to 99 hours, 59 minutes, and 59 seconds. Power must be supplied by two LR44 batteries. Each unit must include a built-in counter stand and a magnetic back clip for metal surface mounting. Individual beeper tones per timer are mandatory. Products must be constructed from high-quality materials and hold SABS approval.
• Batteries: Must be alkaline-based, specifically Size LR44, operating at 1.55 volts. Each pack must contain ten units.
• Quality & Compliance: All goods must be new, unused, and valid for a minimum of six months upon delivery. Physical samples of both items are required for verification prior to final award. Products must comply with applicable South African National Standards.

Skills Requirements

No specialized technical or professional certifications are mandated. Instead, the evaluation focuses on commercial capacity, logistical reliability, and administrative compliance. Bidders must demonstrate the ability to fulfill the order within the stipulated timeframe. If quoted prices fall below market value, proof of supply chain capability (such as previous order confirmations, delivery notes, or supplier quotations) may be required. Administrative competence is essential to complete mandatory returnable documents, including Central Suppliers Database (CSD) registration, tax clearance verification, Broad-Based Black Economic Empowerment (BBBEE) status declarations, and preference point claim forms.

Key Terms & Conditions

SABS Approval: Certification from the South African Bureau of Standards confirming that products meet nationally recognized safety, quality, and performance benchmarks.

LR44 Battery: A standardized button-cell battery size commonly used in compact electronic devices; suppliers must ensure exact voltage and dimensional compatibility with the specified timer models.

80/20 Preference Point System: A procurement evaluation model where eighty percent of scoring is allocated to price competitiveness and twenty percent to socio-economic goals (specifically, enterprises owned by youth).

Cover-Quoting Prohibition: A strict anti-fraud measure prohibiting multiple affiliated companies from submitting competing bids for the same contract. Verification processes will detect overlapping ownership or control, resulting in immediate disqualification and potential restriction from public sector contracts.

Performance Security & Warranty: Successful bidders may be required to furnish performance security within thirty days of award. A twelve-month warranty applies post-delivery, covering defects in design, materials, or workmanship under normal use conditions.