Objectives

The primary objective is to procure reliable, colour-coded medication labels to support pharmaceutical operations and enhance patient safety protocols at St Mary’s District Hospital Marianhill. The procurement seeks to secure compliant products while advancing local economic development through structured preferential procurement policies.

Scope

The contract covers a once-off supply of twenty rolls of direct thermal red labels intended exclusively for hospital medication labelling. Deliveries must be made to the designated facility within agreed timeframes. Evaluation follows a four-stage process assessing administrative compliance, specification adherence, delivery capacity, and price/preference scoring under an 80/20 point system.

Technical Requirements

• Dimensions: 38mm x 25mm (or equivalent)
• Configuration: Self-adhesive with a 25mm core diameter
• Label Count: 1,000 labels per roll
• Printing Technology: Direct thermal compatibility required
• Printer Model: Must operate seamlessly with Zebra GC420t label printers
• Colour: Red
• Quality Certification: Must hold SABS approval
• Product Condition: New, unused, and valid for a minimum of six months post-delivery
• Submission Requirement: Physical samples must accompany the quotation for verification
• Pricing: All-inclusive delivered price; VAT applicable if registered; prices must remain firm until delivery

Skills Requirements

No specialized technical or professional skills are explicitly mandated. Bidders must demonstrate standard commercial and logistical capabilities, including proven capacity to deliver goods without prior contractual defaults, maintain tax compliance, register on the Central Suppliers Database, and submit valid B-BBEE status documentation. Administrative competence in completing mandatory returnable forms, adhering to strict submission deadlines, and providing accurate samples is essential.

Explanation of Key Terms

Direct Thermal: A ribbon-free printing method where heat from the printer’s print head activates a chemically treated surface on the label, producing text and graphics without ink or toner.

SABS Approved: Indicates compliance with South African National Standards, ensuring the product meets nationally recognized quality and safety benchmarks.

Central Suppliers Database (CSD): A mandatory national registry managed by National Treasury; suppliers must be verified and active to participate in public sector procurement.

80/20 Preference System: A procurement scoring model allocating 80 points to competitive pricing and 20 points to socio-economic goals, specifically favouring South African-owned enterprises.