Objectives

The primary objective is to procure reliable, high-quality direct thermal labels for medication labelling at St Mary’s District Hospital. The procurement seeks to ensure consistent supply, enforce strict quality and safety standards, and advance local economic transformation through structured preferential procurement mechanisms.

Scope

• Goods: Direct thermal adhesive labels in red and white variants.
• Quantities: 20 rolls of red labels and 200 rolls of white labels, with 1,000 labels per roll.
• Contract Duration: Once-off supply agreement.
• Delivery Destination: St Mary’s District Hospital, Marianhill.
• Quotation Validity: 90 days from closing date.
• Evaluation Framework: 80/20 preference point system, with 20 points reserved for promoting South African-owned enterprises.

Technical Requirements

• Red Labels: 38mm × 25mm (or similar), self-adhesive, 25mm core diameter, direct thermal, red colour.
• White Labels: 60mm × 40mm (or similar), self-adhesive, 25mm core diameter, direct thermal, white colour.
• Printer Compatibility: Both variants must operate seamlessly with the Zebra GC420t label printer without feeding errors or print misalignment.
• Quality & Compliance: SABS approved, new and unused, with a minimum remaining shelf life of six months upon delivery.
• Sample Testing: Physical samples must be submitted for compatibility verification on the hospital’s printer. Non-submission results in automatic disqualification.
• Specification Adherence: Strict compliance with the annexed specification form is mandatory; deviations may lead to rejection.

Skills Requirements

No specialised technical or professional skills are mandated for this quotation, as it pertains exclusively to the supply of standardised consumables. Suppliers must, however, demonstrate foundational commercial and administrative capabilities, including:

• Active registration and successful verification on the Central Suppliers Database (CSD).
• Valid tax compliance status with the South African Revenue Service (SARS).
• Proven capacity to manufacture, package, and deliver goods within agreed timeframes.
• Competence in accurately completing standard public sector bidding documentation (SBD forms) and substantiating preference point claims.

Notes on Unusual or Complicated Terms

• Direct Thermal Printing: A printing method that uses heat-sensitive media which darkens when exposed to the heated print head. It eliminates the need for ink, toner, or ribbons, reducing maintenance costs and simplifying operations for high-volume labelling.
• Zebra GC420t Compatibility: Requires labels to match precise dimensional tolerances, adhesive properties, and liner thicknesses to prevent jams, skewing, or poor print quality on this specific industrial label printer model.
• 80/20 Preference Point System: A standard South African public procurement evaluation model where 80 points are awarded based on price competitiveness and 20 points are allocated for specific socio-economic goals (here, prioritising South African-owned businesses).
• Prime Interest Rate Penalty: A contractual clause stipulating that delayed deliveries will incur daily financial deductions calculated using the prevailing prime interest rate until full performance is achieved.