Tender Summary: Dispensing Medical Trolley and 3 Tier Trolley

Objectives

The primary objective is to secure a reliable supplier capable of delivering compliant, high-quality medical trolleys to support clinical operations and equipment management at Port Shepstone Hospital under the KwaZulu-Natal Department of Health.

Scope

• Procurement Type: Once-off supply contract.
• Quantity: 14 units total, comprising 7 dispensing medical trolleys and 7 dispensing 3-tier trolleys.
• Delivery Destination: Port Shepstone Hospital, KwaZulu-Natal.
• Quotation Validity: 90 days from closing date.
• Evaluation Structure: Four-stage assessment covering administrative compliance, delivery capacity, specification adherence, and price/preference scoring.

Technical Requirements

• Dispensing Medical Trolley: Constructed from thick stainless steel with a brushed board surface designed to resist scratching and prevent hand injury. Must be deformation-resistant, anti-corrosion/rust-proof, and feature a mute-slide single drawer with an adjustable dirt bucket mechanism.
• Dispensing 3-Tier Trolley: Engineered for medical equipment transport. Manufactured from aluminium with precise dimensions of 475mm × 390mm and a total height of 920mm. Must include three shelves fitted with basket drawers.
• Quality Assurance: Mandatory submission of SABS/SANS certification or equivalent quality documentation proving compliance with recognised standards.
• Product Condition: Strictly new and unused items. All supplied goods must retain a minimum validity/shelf life of six months upon delivery.
• Pricing & Logistics: All transportation and delivery costs must be embedded in the quoted price. Prices must be firm, inclusive of VAT (if applicable), and unchanged throughout the validity period.

Skills and Experience Requirements

• Proven Healthcare Supply Experience: Submission of at least one verified order and delivery note demonstrating successful supply of comparable goods to a public or private health facility.
• Regulatory Authorisation: Holding a current licence issued by the South African Health Products Regulatory Authority (SAHPRA) explicitly permitting the manufacture, wholesale, or distribution of medical devices.
• Business & Financial Standing: Updated CIPC registration documents, active Central Supplier Database (CSD) registration, and validated tax compliance status via SARS PIN. EMEs and QSEs must provide a B-BBEE verification certificate or sworn affidavit.
• Administrative Competence: Ability to accurately complete and submit all mandatory returnable forms, including Bidder’s Disclosure (SBD4), General and Special Conditions of Contract, and the Preference Points Claim Form (SBD 6.1).

Unusual or Complicated Terms

• SAHPRA Licensing Mandate: Unlike standard furniture or general goods tenders, this procurement requires a specific regulatory licence to handle medical devices, ensuring bidders meet national safety, manufacturing, and distribution compliance thresholds.
• 80/20 Preferential Procurement System: Evaluation allocates 80 points to price and 20 points to socio-economic goals. The full 20 points are reserved exclusively for South African-owned enterprises, requiring verifiable ownership documentation to claim.
• Strict Multi-Stage Disqualification: The tender enforces a zero-tolerance evaluation protocol. Bidders failing any of the four stages (administrative, capacity, specification, or pricing/preference) are immediately disqualified and cannot proceed to subsequent evaluation phases.
• Prime Interest Rate Delay Penalties: Late delivery triggers automatic financial deductions calculated daily using the prevailing prime interest rate, alongside the purchaser’s contractual right to procure substitute goods or terminate the agreement without further liability.