Objectives

The primary objective is to procure a reliable supply of sterile, disposable surgical drades for use in the theatre department at Harry Gwala Regional Hospital. The procurement seeks to ensure compliance with provincial health supply chain standards, maintain patient safety through regulated medical consumables, and apply equitable procurement practices aligned with national preferential procurement legislation.

Scope

This is a once-off quotation for the supply of 500 units of disposable U-drades. Delivery must be completed to Harry Gwala Regional Hospital within the timeframe stipulated upon award. The estimated contract value does not exceed R500,000 (inclusive of applicable taxes). All transportation and delivery costs must be factored into the quoted price. Quotations remain valid for 90 days from the closing date.

Technical Requirements

• Must be disposable and ethylene oxide (EO) sterilised.
• Dimensions: Approximately 230mm by 260mm (advert) / 230cm by 260cm (specification).
• Material properties: Latex-free, non-toxic, non-pyrogenic, and hypoallergenic.
• Features an adhesive border around the U-shaped aperture, approximately 5cm wide.
• Construction: Woven, non-woven, or polyethylene (PE) film with absorbent reinforcement.
• Must meet SAPHRA quality standards and be supplied in individual units.
• Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Physical samples will be requested from the top three scoring bidders for objective verification against specifications.

Skills Requirements

No formal professional or technical certifications are mandated. Suppliers must demonstrate administrative competence and regulatory compliance, including active registration on the Central Suppliers Database (CSD), valid tax clearance status, and the ability to provide a sworn affidavit or BBBEE certificate confirming at least 51% Black ownership. Logistical capability to deliver sterile medical goods within agreed timeframes and manage sample submission protocols is required.

Key Terms & Clarifications

• EO Sterilisation: A cold sterilisation method using ethylene oxide gas, widely used for heat-sensitive medical disposables to ensure microbial safety without damaging materials.
• SAHPRA Licence: Mandatory regulatory authorisation from South Africa’s health products regulator, verifying that the supplier complies with national safety, quality, and distribution standards for medical devices.
• 80/20 Preference Point System: A procurement scoring framework where 80 points are awarded based on competitive pricing and 20 points for socio-economic goals (specifically, enterprises with ≥51% Black ownership).
• Cover-Quoting Prohibition: Strictly forbids bidders from submitting multiple quotations under different company names to manipulate pricing or secure awards. Violation results in immediate disqualification and potential ten-year restrictions from public sector contracts.
• Sample Submission Clause: An objective evaluation step requiring shortlisted bidders to provide physical product samples for direct inspection and testing against specifications before final contract award.