Objectives

The primary objective is to facilitate the secure, compliant, and efficient disposal of condemned, redundant, and obsolete medical equipment and linen at Addington Hospital. The process aims to recover financial value for the provincial Department of Health while ensuring environmental safety, regulatory compliance, and transparency through a structured quotation procedure.

Scope

The successful bidder will manage the complete removal and disposal of various condemned assets and linen across specified financial quarters. Key responsibilities include:

• Clearing the designated site and removing all associated rubble within ten working days of award.
• Coordinating daily with hospital Asset Management and Security for controlled access during approved removal windows (Monday to Friday, 08:00 to 14:00).
• Providing all necessary machinery and equipment for safe extraction and transport.
• Completing and returning daily Asset Removal Forms to track progress.
• Delivering certified proof of disposal or shredding for sensitive materials (e.g., books, journals, manuscripts) within twenty-one days.
• Making prompt payment to the hospital within seven working days and accepting full liability for any infrastructure, flooring, or gate damage incurred during operations.

Technical Requirements

• Attendance at a compulsory site briefing is mandatory; late arrivals beyond ten minutes will be excluded from evaluation.
• Submission must utilize official, unaltered quotation forms placed in sealed envelopes at the designated tender box before the closing deadline.
• Bidders must provide valid SAPS registration certificates for both recycling and second-hand goods dealing, alongside Central Supplier Database (CSD) verification and SARS tax clearance confirmation.
• Evaluation follows an 80/20 preferential procurement model, with eighty percent of scoring allocated to price and twenty percent to specific socio-economic goals, primarily favoring South African-owned enterprises.
• Compliance with General and Special Conditions of Contract, including anti-collusion provisions, firm pricing mandates, penalty clauses for delays, and termination rights for non-performance or fraudulent practices.

Skills Requirements

While not explicitly itemized, the tender implicitly demands specialized operational and administrative capabilities:

• Logistical expertise to execute large-scale, time-sensitive removals within a strict ten-day window while maintaining daily documentation and security coordination.
• Knowledge of safe handling procedures for condemned hospital equipment and textile waste to prevent contamination or unauthorized diversion.
• Financial readiness to settle awarded amounts promptly and absorb potential costs related to site restoration or damage liabilities.
• Familiarity with South African public supply chain management frameworks, including SBD declaration protocols, CSD compliance, and preferential scoring calculations.

Explanation of Unusual Terms

SAPS Registration Certificates: Mandatory legal permits issued by the South African Police Services that authorize entities to legally operate as licensed recyclers or second-hand goods dealers. These ensure traceability, prevent illicit trade, and verify compliance with national waste and commerce regulations.

Cover-Quoting: An illegal procurement practice where a single entity submits multiple bids under different corporate identities to artificially manipulate pricing or evaluation outcomes. This is strictly prohibited and results in immediate disqualification.

80/20 Preference Point System: A standardized government evaluation framework where eighty percent of the total bid score is derived from the quoted price, and twenty percent is allocated to specific developmental goals, such as enterprise ownership demographics and transformation targets.

Buzzy Hall: A designated internal storage facility at the hospital. Access requires daily coordination with security personnel to ensure controlled entry and exit during asset removal operations.