Objectives

The objective of this tender is to procure a once-off supply of doctors’ theatre trousers in pale blue for Wentworth Hospital, KwaZulu-Natal Department of Health. The trousers are intended for use by doctors and other clinical staff in the hospital’s theatre environment. The procurement must follow the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2022, together with the General Conditions of Contract (GCC) and any applicable Special Conditions of Contract (SCC).

Scope

• Procuring institution: Wentworth Hospital, KwaZulu-Natal, Department of Health.
• Quotation number: WEH 144/26-27.
• Item category: Goods.
• Item description: Doctors theatre trousers, pale blue, in sizes Medium, Large, X Large and XX Large.
• Quantities: 50 units per size, total 200 units.
• Contract period: Once-off.
• Validity period: 90 days.
• Closing date and time: 25 August 2026 at 11:00.
• Delivery location: Blue Tender Box at the main gate, Wentworth Hospital, 1 Boston Road, Jacobs, 4026.
• Compulsory briefing/site visit: Not applicable.

Technical Requirements

• Fabric/material: Must comply with SABS 1401 Part 1 and Part 3 (1983), Type P48: 100% cotton, fully pre-shrunk.
• Thread count: 140 or better.
• Colour: CKS 129-36c, described as pale blue.
• Style: Waistband with cord of self material to tie in front; no fly opening; two side pockets of self material.
• Lettering: Item must be marked with “KZN” 20 mm lettering in black over the entire face of the item.
• Standards approval: The bidder must provide proof that the items are SABS or SANS approved.
• Material Safety Data Sheet (MSDS): Must be submitted with the quotation.
• SAHPRA licence: A valid licence from the South African Health Products Regulatory Authority is required, authorising the company to manufacture, import, export, or act as a wholesaler/distributor of medical devices.
• Samples: The top-scoring bidders may be required to submit samples for compliance evaluation before award.

Skills and Compliance Requirements

• Bidders must complete and submit all official forms without retyping them.
• Bidders must provide full particulars, including SARS PIN, VAT registration number (if applicable), and Central Supplier Database (CSD) registration number.
• Updated CIPC registration documents and a CSD compliance report must be submitted.
• Bidders must provide proof of capacity to deliver, such as at least one valid order and delivery note showing prior delivery to a public or private health facility.
• Tax compliance must be in order; the department may validate tax status via SARS and CSD.
• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must disclose any relationship with any person employed by the KwaZulu-Natal Department of Health, as required by the Bidders Disclosure form (SBD 4).
• Quotes must be firm, include all delivery costs, and remain valid for 90 days.
• If the bidder is a VAT vendor, the quoted price must include 15% VAT. Non-VAT vendors may not claim VAT later.
• Cover-quoting or collusive bidding is prohibited and may lead to disqualification.
• Late quotations will not be accepted.

Evaluation and Award

Quotations will be evaluated in five stages:

1. Stage 1: Administrative compliance, compulsory and mandatory requirements.
2. Stage 2: Capacity to deliver.
3. Stage 3: Compliance with specification.
4. Stage 4: Price and preference points.
5. Stage 5: Objective criteria, including submission of samples.

The 80/20 preference point system applies. Price carries a maximum of 80 points. The remaining 20 points are allocated to the specific goal of companies that are at least 51% Black-owned. Proof must be provided via a B-BBEE certificate or sworn affidavit and an ID copy. The department reserves the right to negotiate prices that are considered not market-related.

Key Terms Explained

• SABS 1401 Type P48: A South African Bureau of Standards specification for woven cotton fabric, commonly used for institutional garments.
• CKS 129-36c: A standard colour reference code identifying the required pale blue shade.
• CSD: Central Supplier Database, the South African government’s central supplier registration and verification system.
• SAHPRA: South African Health Products Regulatory Authority, which licenses medical devices and related activities.
• MSDS: Material Safety Data Sheet, a document providing safety, handling and hazard information for a product.
• 80/20 preference system: A scoring method where 80 points are awarded for price and 20 points for specific goals, such as Black ownership.