Objectives

The Buffalo City Metropolitan Municipality aims to commission the end-to-end production and distribution-ready delivery of a four-part documentary series titled "The Birth of Mecca". The core objective is to document, preserve, and broadcast the historical and cultural legacy of the Buffalo City Metro and former Border Region through the personal and professional journeys of influential boxing figures and their mentor.

Scope of Work

The project requires the creation of a four-part documentary series filmed and narrated in IsiXhosa, accompanied by professional English subtitles. The narrative arc will centre on visionary trainer and manager Mzi Mnguni and five elite fighters: Nkosana Happy Boy, Mgxagi, Mzimasi Mnguni, Welcome Ncita, and Vuyani Bungu. Each episode must address:

• Highlights and achievements of each champion
• The mentor's role in developing and sustaining excellence
• Production approach and storytelling methodology
• Impact objectives and community relevance
• Audience targeting and platform alignment

The successful service provider must deliver the completed series within eight to twelve weeks following the issuance of an official Purchase Order. All work will be governed by the National Treasury's General Conditions of Contract 2015.

Technical Requirements

• Mandatory Evaluation Criteria: Bidders must score a minimum of 80 out of 100 points across two compulsory categories: documentary production experience (20 points per referenced documentary, max 80) and confirmed broadcasting/streaming platform availability (10 points per platform, max 20). Letters of intent are explicitly invalid; formal platform confirmations are required.
• Compliance Documentation: Valid Central Supplier Database (CSD) registration with up-to-date tax clearance status is mandatory. Original BBBEE verification certificates or sworn affidavits (for EMEs/QSEs) must accompany submissions.
• Pricing & Submission: Quotations must be fixed, inclusive of VAT where applicable, and submitted electronically via the municipality's e-procurement portal before the closing deadline. Discrepancies between worded and numerical amounts will be resolved in favour of the written figure.
• Exclusions: Persons in service of the state, suppliers listed on the Register for Tender Defaulters or Restricted Suppliers, and non-responsive submissions will be disqualified.

Skills Requirements

• Proven expertise in documentary research, scripting, filming, editing, and post-production
• Fluency in IsiXhosa production and certified professional subtitle translation
• Strong narrative and storytelling capabilities suited to historical, cultural, and biographical content
• Established partnerships or contractual access to verified broadcasting or digital streaming platforms
• Project management proficiency to guarantee delivery within the eight-to-twelve-week timeframe
• Familiarity with South African public sector procurement compliance, statutory declarations, and reporting standards

Key Terms & Conditions

80/20 Preference Points System: Contract awards are evaluated using a weighted formula where 80% of scoring is based on price competitiveness and 20% on specific socio-economic goals. These goals primarily reward higher BBBEE contributor levels and local economic participation (suppliers operating within Buffalo City or the broader Eastern Cape receive additional points).

CSD Registration: The Central Supplier Database is the national government portal for verifying supplier tax compliance and basic eligibility. Active registration and valid tax status are prerequisites for consideration.

MBD Declarations: Standard Municipal Bidding Documents must be completed, including declarations on conflict of interest, preference point claims, past supply chain misconduct, and independent bid determination to prevent collusive practices.

Platform Confirmation Rule: The tender explicitly rejects letters of intent for broadcasting rights. Bidders must provide binding or formally acknowledged confirmations from actual distribution platforms to prove viable audience reach.