Objectives

The primary objective is to secure a reliable, cost-effective supply of domestic refrigerator-freezer units to support food storage operations at Port Shepstone Hospital. The procurement aims to ensure compliance with provincial health supply chain standards while promoting local economic participation through structured preference scoring.

Scope

The tender covers a once-off supply of 21 upright two-door fridge-freezers. Delivery must be made directly to the Port Shepstone Hospital Supply Chain Management department during specified business hours. The scope is strictly limited to the provision and delivery of goods; installation, commissioning, or ongoing maintenance services are not included. Quotes remain valid for 90 days, and prices must be firm and all-inclusive of VAT and delivery costs.

Technical Requirements

• Configuration: Upright design with separate top freezer and bottom fridge compartments, each featuring independent doors.
• Capacity: Total internal volume between 290 and 320 litres.
• Operational Features: Automatic frost-free/defrost mechanism, adjustable temperature control, built-in interior lighting, and user-safe operation.
• Electrical Standards: 220V, 50Hz AC operation. Must be fitted with a SANS-approved 3-pin 15A mains plug and a hospital-grade, SANS colour-coded power cable measuring at least 1 metre.
• Aesthetics & Condition: White exterior metal casing. Units must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Certification & Warranty: Must comply with SABS/SANS quality standards with proof of certification submitted. Suppliers must explicitly state the warranty and guarantee period.

Skills Requirements

While the tender does not mandate formal trade qualifications, it requires demonstrable operational capability and regulatory compliance:

• Delivery Experience: Bidders must provide verifiable proof of prior successful deliveries, including at least one order confirmation and corresponding delivery note from a public or private healthcare facility.
• Corporate & Financial Standing: Valid CIPC registration, active Central Supplier Database (CSD) compliance report, and a current B-BBEE status certificate or sworn affidavit.
• Regulatory Licensing: Submission of SABS/SANS approval documentation and, where applicable, a valid SAHPRA licence authorising the manufacture, wholesale, or distribution of relevant goods.

Unusual or Complicated Terms Explained

• SAHPRA Licence Mandate: The South African Health Products Regulatory Authority typically regulates medical devices, pharmaceuticals, and cosmetics. Requiring this licence for domestic kitchen appliances is atypical. Bidders should confirm whether their existing distribution licence covers general household goods or seek clarification, as non-submission may lead to automatic disqualification.
• 80/20 Preference Point System: This is a statutory procurement weighting model where 80 points are awarded for competitive pricing and 20 points for socio-economic transformation goals (specifically favouring South African-owned enterprises). Claiming the full 20 points requires submitting documented proof of ownership structure; failure to provide proof results in zero points for this category but does not invalidate the bid.
• Prime Interest Rate Delay Penalty: If delivery exceeds the agreed timeframe, the purchaser will deduct a daily penalty calculated using the current prime lending rate applied to the delayed portion of the contract value. This continues until actual delivery or contract termination.