Tender Summary

Objectives

The primary objective is to procure a reliable supplier capable of providing high-quality drain rods and plumbing goods to support municipal infrastructure maintenance, repair, and sanitation operations. The tender seeks to achieve cost-effective acquisition while ensuring strict compliance with municipal supply chain governance and preferential procurement policies.

Scope

The scope encompasses the supply and delivery of Flexicon Steel Drain Rods and associated plumbing goods across a single consolidated lot. Bidders are required to quote unit prices using a municipality-issued returnable pricing schedule. The arrangement functions as a call-off contract framework, where the municipality issues purchase orders against awarded rates. Successful bidders must fulfill deliveries within agreed timeframes and maintain continuous availability of stock to meet municipal operational demands.

Technical Requirements

• All tender submissions must be completed and submitted electronically via the designated online portal. Fax submissions are strictly prohibited.
• Quoted prices must remain valid for a minimum of thirty days from the tender closing date.
• Bidders must successfully register on the Nelson Mandela Bay Municipal Supplier Database before contract award can be processed.
• Post-closing, the municipality reserves the right to request physical samples or manufacturer brochures for quality verification. These must be delivered within three working days (or an alternative timeframe confirmed in writing) to prevent automatic bid exclusion.
• Full compliance with the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulation of 2022 is mandatory.

Skills Requirements

While not explicitly enumerated, successful bidders must demonstrate:

• Proven logistical capability in sourcing, warehousing, and distributing industrial plumbing components.
• Proficiency in electronic procurement systems and accurate completion of standardized pricing templates.
• Strong understanding of municipal compliance frameworks, including tax clearance, B-BBEE certification, and regulatory documentation.
• Ability to maintain consistent product quality standards and respond rapidly to post-tender verification requests.

Explanation of Key Terms

Returnable Pricing Schedule: A standardized template provided by the municipality where bidders input unit prices for each specified item. This ensures uniformity across all proposals and enables direct price comparison during evaluation.

80/20 System: A preferential procurement weighting model mandated by South African public finance regulations. Eighty percent of the evaluation score is allocated to price competitiveness, while twenty percent is assigned to Broad-Based Black Economic Empowerment (B-BBEE) status and socio-economic development contributions.

Flexicon Steel Drain Rods: Flexible, corrosion-resistant steel cables engineered for clearing blockages in drainage, sewer, and stormwater pipes. The specific reference indicates a requirement for branded or equivalent high-flexibility rods that meet municipal durability and performance standards.

Non-Responsive Bid: A submission that fails to meet mandatory administrative, technical, or legal requirements. Such bids are automatically disqualified and excluded from further evaluation without exception.