Objectives

The primary objective of this tender is to procure and deliver ten (10) units of surgical dressing scissors to the operating theatre at Madadeni Hospital. The procurement seeks to secure compliant, high-quality medical instruments through a transparent, competitive quotation process while adhering to national preferential procurement policies and ensuring value for money.

Scope

This is a once-off supply contract requiring the delivery of curved dressing scissors directly to the hospital's theatre facility. The quotation validity period is ninety (90) days, and all delivery costs must be included in the submitted price. The evaluation process follows five mandatory stages: administrative compliance, specification adherence, delivery capacity verification, sample assessment, and price/preference scoring. Late submissions will be automatically rejected.

Technical Requirements

• Instrument Specifications: Blunt curved dressing scissors, 18 cm (6 inches) in length.
• Material: Surgical-grade stainless steel, specifically 410 or 420 grade.
• Functionality: Must be reusable and fully autoclavable.
• Condition: Products must be new and unused. Items must have a minimum remaining shelf life of six months upon delivery; expired goods are strictly unacceptable.
• Compliance: Must conform to applicable SANS/SABS standards. Bidders must explicitly confirm specification compliance on the evaluation form.
• Samples: The procuring institution reserves the right to request physical samples from shortlisted bidders via written notice. Failure to provide samples when requested results in disqualification.
• Pricing: Quotes must be firm, inclusive of VAT (if applicable), and cover all transportation and handling costs to the specified destination.

Skills and Qualification Requirements

• Mandatory Documentation: Completion of all official quotation forms, including SBD 4 (Bidder Disclosure), SBD 6.1 (Preference Points Claim Form), General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and the Official Price Page.
• Registration & Compliance: Valid Central Suppliers Database (CSD) registration, confirmed tax clearance status, and a current SAHPRA licence.
• Enterprise Status: Valid BBBEE certificate or a sworn affidavit.
• Capacity Proof: Submission of at least one verifiable official order accompanied by a signed delivery note or invoice, demonstrating prior experience supplying similar medical instruments to public or private healthcare facilities.
• Ethical Compliance: Declaration of no conflict of interest, no involvement in cover-quoting, and no presence on the Register for Tender Defaulters or List of Restricted Suppliers.
• Ownership Preference: Full preference points are allocated to enterprises that are 100% owned by Black Africans.

Explanation of Unusual or Complicated Terms

• SAHPRA Licence: Issued by the South African Health Products Regulatory Authority, this licence legally authorises suppliers to trade in health products and medical devices within South Africa. It ensures that supplied instruments meet national clinical safety, quality, and regulatory standards.
• 80/20 Preference Point System: A standard government procurement evaluation model where up to 80 points are awarded based on competitive pricing and up to 20 points are allocated for designated social goals. In this tender, the 20 points are exclusively for enterprises that are 100% owned by Black Africans.
• Cover-Quoting: A prohibited anti-competitive practice where multiple affiliated companies submit separate bids for the same contract to artificially influence pricing or increase win probability. Detection results in immediate disqualification and potential blacklisting from public sector contracts.
• GCC/SCC: The General and Special Conditions of Contract define the legal framework governing the agreement. Key provisions include a twelve-month warranty period post-delivery, penalty clauses for delayed delivery (calculated at the current prime interest rate), termination rights for default or fraud, and formal dispute resolution procedures.