Objectives

The primary objective is to appoint a qualified supplier to provide one dual-sided ID card printer to support organizational identification, security, and daily operational workflows.

Scope

The procurement covers the supply of a single unit of a dual-sided ID card printer capable of single or dual-sided printing. The supplier is responsible for delivering the specified hardware and providing all mandatory documentation to verify product authenticity, technical compliance, and prior supply experience.

Technical Requirements

• Must quote a specific brand/model that fully supports dual-sided printing capabilities.
• Submission of original manufacturer technical datasheets, certificates of analysis (COA), product brochures, or complete specification sheets for the quoted brand is mandatory.
• A clear image of the proposed product must be included with the quotation.
• Proof of successful supply within the preceding 24 months is required, consisting of at least two stamped or signed reference letters containing verifier contact details.
• All bids must be submitted electronically through the organization’s designated procurement portal; email submissions will not be accepted.
• Completion of mandatory statutory forms, including the Bidder’s Disclosure (SBD 4) and Preference Points Claim Form (SBD 6.1), is compulsory.
• Bids are evaluated using an 80/20 weighted scoring model (80% price, 20% preference). Failure to submit any required documentation results in immediate disqualification.

Skills Requirements

While no specialized technical certifications are mandated, suppliers must demonstrate proven experience in sourcing and delivering office or identification printing equipment. Bidders should possess strong knowledge of public sector procurement compliance, including accurate completion of statutory disclosure forms, understanding of preferential procurement regulations, and proficiency in navigating electronic bidding portals. Reliable logistical coordination and after-sales support capabilities are implicitly expected to ensure timely delivery and operational readiness.

Explanation of Unusual or Complicated Terms

• SBD 4 & SBD 6.1: Standard South African government procurement forms. SBD 4 discloses conflicts of interest, state employment, and anti-collusion declarations. SBD 6.1 is used to claim preference points for socio-economic transformation goals.
• 80/20 Preference Point System: A procurement evaluation method where 80 points are allocated to competitive pricing and 20 points to specific transformation targets, such as black ownership (≥51%), women ownership (≥30%), or verified disability status.
• General Conditions of Contract (July 2010): The standard legal framework governing public sector supply agreements in South Africa, outlining rights, obligations, payment terms, warranties, and dispute resolution mechanisms.
• Procurement Portal: A secure, credential-based online platform used exclusively for bid submission and management, replacing traditional email or physical delivery methods to ensure transparency and auditability.