Tender Summary: Electric Tow Hyster Supply

Objectives

The primary objective is to procure and deliver a single electric tow hyster to Queen Nandi Regional Hospital to streamline internal logistics. The equipment will be utilised for transporting patient meals between the Food Service Unit and clinical wards, improving operational efficiency while reducing manual handling risks for staff.

Scope

This is a one-off supply and delivery contract. The successful bidder must deliver the unit directly to the hospital facility in Empangeni, inclusive of all freight and handling costs. The scope extends beyond mere delivery to include:

• Installation of compatible mounting hooks on existing hospital meal carts
• Provision of all necessary hardware and connection components
• Application of official institutional markings ("KZN" and "QNRH")
• Comprehensive operational and safety training for designated hospital personnel

Quotations must remain valid for 90 days. Only new, unused equipment is acceptable; expired or second-hand items will be rejected.

Technical Requirements

• Vehicle Type: Electric Tow Hyster (industrial tow tractor)
• Drive Control: Handlebar-mounted steering
• Load Capacity: 1500 kg
• Power System: 12V 130Ah battery paired with an external high-frequency charger
• Dimensions & Weight: 2011 mm length, 814 mm width, 227 kg total weight (including battery)
• Turning Radius: 4300 mm
• Safety Features: Integrated dead man safety system and power emergency stop
• Hardware: Ball pin hook (20–25 mm diameter) with mounting plate; must be fitted to meal carts
• Documentation: Submission of a product brochure, pamphlet, or photographic evidence as a mandatory sample during quotation submission
• Warranty: Standard 12-month coverage against design, material, or workmanship defects

Skills & Compliance Requirements

• Technical Installation: Demonstrated ability to safely modify hospital meal carts with approved hook systems without compromising structural integrity
• Training Competency: Qualified personnel capable of delivering structured operational, maintenance, and safety training to end-users
• Administrative Compliance: Valid CIPC business registration, updated B-BBEE verification certificate or sworn affidavit, Central Suppliers Database (CSD) compliance report, and SARS tax clearance confirmation
• Procurement Knowledge: Familiarity with South African public sector supply chain regulations, including the 80/20 preference scoring model and district-based enterprise promotion mandates
• Financial & Delivery Discipline: Provision of firm, all-inclusive pricing and adherence to agreed delivery timelines without variation claims

Key Terms & Clarifications

Tow Hyster: A compact, battery-powered industrial tug designed for pulling heavy carts over short distances in controlled indoor environments. It replaces manual pushing to increase throughput and minimise occupational strain.

Dead Man Safety System: An automated braking protocol requiring continuous operator engagement (typically via handle grip or pedal pressure). Immediate release triggers automatic shutdown to prevent uncontrolled vehicle movement.

80/20 Preference Point System: A procurement evaluation framework where 80 points are awarded for competitive pricing and 20 points for designated socio-economic goals. This tender allocates the full 20 points to enterprises physically located and operating within the King Cetshwayo District.

CSD Verification: Mandatory registration on the National Treasury’s Central Suppliers Database to confirm legal standing, tax compliance, and eligibility to contract with the public sector. Failure to validate through CSD results in automatic disqualification.