Objectives

The primary objective is to appoint a qualified service provider to execute comprehensive building renovations and installations for Ward 53. The municipality seeks timely delivery, high-quality workmanship, strict compliance with municipal procurement regulations, and full utilisation of local labour while maintaining budgetary control through structured pricing and contingency management.

Scope of Work

• Roof Coverings & Accessories: Dismantle collapsed roof sheeting, trusses, and purlins; clear rubble; supply and install galvanised IBR roof sheets on pine purlins and multinail trusses; apply aluminium insulation sheeting.
• Rainwater Goods: Supply and install seamless gutters, downpipes, brackets, stop ends, hopper heads, and PVC/Nutec fascia boards.
• Suspended Ceiling: Install a galvanised steel grid framework with 12.5mm gypsum board panels and all necessary hangers and trims.
• Laminated Flooring: Remove water-damaged flooring; prepare subfloor; install protective sound-reducing underlay and click-laminate flooring.
• Blinds & Ironmongery: Supply and fit aluminium Venetian blinds to specified window dimensions; install chrome-plated locksets and hand over keys.
• Paintwork: Prepare and paint internal and external walls, skirting, doors, and frames using specified primer, topcoats, and varnish systems.
• Carpentry: Replace boardroom and bathroom doors; install timber dado rails; apply finishing coats.
• Site Management: Daily rubble removal, maintenance of daily attendance registers, and handover of a clean site upon completion.

Technical Requirements

• All submissions must be completed and uploaded online; fax responses are invalid.
• A fully completed pricing schedule is mandatory. Unpriced contingency lines will render the tender non-responsive.
• A 10% contingency allowance is embedded in the pricing structure. Funds may only be accessed with prior project manager authorisation and will be deducted from the final contract value if unused.
• All quoted rates must be fully inclusive, covering materials, labour, equipment, and site security until official handover.
• A comprehensive Health & Safety file must be compiled and submitted.
• A detailed work programme outlining commencement and completion dates must be submitted within three days of appointment.
• Standard working hours are weekdays between 08:00 and 16:00. After-hours or weekend work requires prior approval and incurs no additional cost to the municipality.
• No progress payments will be issued; contractors must maintain adequate working capital throughout execution.
• Projects valued at R30,000 or above require strict compliance with Expanded Public Works Programme protocols, including certificate submission with invoices.
• Tender prices remain valid for thirty days from submission. Brand names and delivery timelines must be explicitly stated.
• Shortlisted bidders may be requested to provide product brochures or samples within seventy-two hours of closing.
• Attendance at the compulsory site meeting and submission of all minimum requirements by the closing deadline are mandatory to avoid disqualification.

Skills Requirements

• Valid Construction Industry Development Board (CIDB) registration at Grade 1GB or higher.
• Certified trade test qualifications specifically for carpentry and painting.
• Proven competency in structural demolition, roofing, plastering, painting, flooring installation, and joinery.
• Ability to compile and maintain statutory Health & Safety documentation.
• Proficiency in project scheduling, resource allocation, and site security management.
• Familiarity with municipal procurement frameworks, EPWP compliance, and preferential scoring methodologies.

Explanation of Key Terms

• CIDB Grading: A South African classification system rating contractors based on financial turnover, experience, and project complexity. Grade 1GB denotes eligibility for small-scale building contracts.
• 80/20 Preferential Procurement System: A regulatory evaluation model allocating eighty percent of scoring points to price competitiveness and twenty percent to historical performance or designated social goals.
• GP GCC 2010: General Conditions of Contract for Provincial Government projects, establishing standard legal, operational, and termination clauses governing public sector construction agreements.
• Sisalation FR405: A branded aluminium foil insulation material used to reflect radiant heat and improve thermal efficiency in roofing assemblies.
• Nutec/PVC Fascia: Weather-resistant cladding boards fixed along roof edges to protect timber rafters, prevent moisture ingress, and provide a finished architectural edge.
• EPWP Certificates: Documentation verifying that the contractor has fulfilled job creation and skills development targets mandated by the Expanded Public Works Programme for qualifying municipal projects.