Tender Summary

Objectives

The primary objective is to execute comprehensive building renovations for Ward 53, delivering structural repairs, roofing replacements, interior finishing, and fixture installations. The municipality seeks a compliant, financially stable contractor capable of completing works within agreed timelines while strictly adhering to municipal procurement regulations, health and safety standards, and local employment mandates.

Scope of Work

The project encompasses supply, installation, and finishing works across multiple disciplines:

• Roof Coverings & Accessories: Dismantle collapsed roof components, repair damaged brickwork, apply plaster and matching paint, install galvanized IBR sheets on pine purlins and trusses, and lay aluminium insulation sheeting.
• Rainwater Goods: Install seamless gutters, downpipes, brackets, and PVC fascia boards with all necessary fittings.
• Suspended Ceiling: Fit a galvanised steel grid framework with 12.5mm gypsum boards and perimeter trims.
• Laminated Flooring: Remove water-damaged flooring, prepare subfloors, install sound-reducing underlay, and fit click-lock laminate planks.
• Blinds: Supply and install aluminium Venetian blinds to specified window dimensions.
• Ironmongery: Install chrome-plated locksets on designated office doors.
• Paintwork: Prepare and paint internal and external walls, skirting, and door frames using specified primers, paints, and varnishes.
• Carpentry: Replace boardroom and bathroom doors, install timber dado rails, and apply protective finishes.
• Site Management: Daily rubble removal, strict adherence to working hours, and leaving the site clean upon completion.

Technical Requirements

• Active CIDB registration (Grade 1GB or higher) with verification conducted during scoring.
• Submission of valid trade test certificates for both Carpenter and Painter trades.
• Completion and online upload of the returnable pricing schedule before the closing deadline.
• Provision of a comprehensive Health & Safety file.
• Inclusion of a mandatory 10% contingency line item in the pricing schedule; omission renders the tender non-responsive.
• All quoted rates must be fully inclusive, covering material security until project handover.
• Strict working hours (weekdays 08:00–16:00); after-hours work requires prior Project Manager approval.
• Mandatory use of local ward-based labour, with EPWP certification and supporting documentation submitted with invoices for projects valued at R30,000 or above.
• Submission of a detailed programme within three days of appointment, alongside daily staff attendance registers.
• Tender prices must remain valid for a minimum of thirty days from submission.
• All submissions must be electronic; fax submissions are invalid.
• Failure to meet specifications or delivery schedules permits contract cancellation per standard municipal conditions.

Skills Requirements

• Proven competency in structural demolition, masonry, roofing, ceiling installation, flooring, painting, and carpentry.
• Ability to interpret technical specifications, prepare accurate cost estimates, and manage site logistics efficiently.
• Strong health and safety management capabilities to compile, maintain, and enforce required documentation.
• Financial capacity to self-fund project execution without interim or part payments.
• Administrative proficiency to manage EPWP reporting, labour scheduling, compliance tracking, and programme planning.

Notes on Specialized Terms

• CIDB Grading: A South African classification system assessing contractor financial and technical capacity. Grade 1GB denotes eligibility for basic building works.
• GP GCC 2010: Government Procurement General Conditions of Contract, providing standardized legal and operational terms for municipal construction agreements.
• Contingency Allowance: A mandatory 10% budget allocation for unforeseen site conditions, calculated as a percentage of the quoted price and refunded if unused.
• EPWP: Expanded Public Works Programme, a national initiative mandating contractors to prioritize unemployed local labour and submit specific compliance certificates for qualifying contracts.
• Sisalation FR405 & Nutec/PVC Fascia: Branded insulation sheeting and pre-finished roof-edge cladding, respectively, specifying approved material standards.
• Click Laminated Flooring: A floating floor system featuring interlocking planks that require no adhesives or nails during installation.