Objectives

The primary objective of this tender is to procure a qualified service provider to execute an electrical upgrade and programming intervention on Incinerator Unit No 2 at the Cambridge Crematorium. The municipality aims to restore and enhance the operational reliability, safety, and automation of the cremation unit while ensuring full compliance with municipal supply chain and contractual standards.

Scope of Work

The successful bidder will be responsible for:

• Performing comprehensive electrical upgrades to the existing cremation oven infrastructure.
• Programming and calibrating automated control systems to manage the opening and closing of cremator doors.
• Ensuring all modifications integrate seamlessly with existing crematorium operations.
• Providing a minimum 12-month guarantee on all completed work post-completion.

All services will be governed by the General Conditions of Contract 2015 issued by National Treasury, and execution will commence only upon receipt of an official Purchase Order.

Technical Requirements

• Mandatory registration on both the Buffalo City Metropolitan Municipality Supplier Database and the national Central Supplier Database (CSD).
• Valid tax compliance status, verified through the CSD prior to contract award.
• Construction Industry Development Board (CIDB) grading of EB or higher.
• Submission of verifiable proof of prior experience, including an official order, invoice, and completion certificate or delivery note for a comparable project.
• Guaranteed delivery and completion within 7 to 21 days following receipt of the official order.
• Fixed quotation prices inclusive of VAT, covering all materials, labour, transport, and incidental costs.
• Completion and submission of all statutory Municipal Bidding Documents (MBD), including declarations of interest, past supply chain practices, and independent bid determination.
• Submission of valid BBBEE status documentation and proof of business locality for preference point allocation.

Skills & Experience Requirements

• Proven expertise in industrial electrical engineering and automation programming, specifically within cremation or high-temperature incineration environments.
• Competence in PLC/system programming, sensor integration, and motorized actuator calibration for heavy-duty door mechanisms.
• Ability to safely retrofit legacy electrical systems while adhering to stringent occupational health, safety, and environmental protocols.
• Strong project management capabilities to meet the accelerated delivery window and provide comprehensive post-completion warranty support.

Key Terms & Clarifications

• CIDB Grade EB: A South African contractor classification specifically for electrical engineering works. This grade certifies the bidder’s financial and technical capacity to execute medium-to-large scale electrical installations and upgrades.
• 80/20 Preference Points System: A mandatory evaluation methodology where 80% of the total score is awarded based on price competitiveness, and 20% is allocated to socio-economic goals. These goals primarily reward Broad-Based Black Economic Empowerment (BBBEE) contributor status levels and geographical locality within the Buffalo City metropolitan area or Eastern Cape province.
• Central Supplier Database (CSD): A national government e-procurement platform used to verify a company’s registration validity, tax clearance status, and compliance with public sector procurement regulations. Failure to maintain an active CSD profile results in disqualification.
• MBD Forms: Standardised municipal templates requiring bidders to formally declare conflicts of interest, confirm no history of contract breaches or corrupt practices, and certify that bids were independently determined without collusion or bid-rigging.