Objectives

The primary objective of this tender is to secure a qualified supplier for the one-off provision of specialised medical electrodes and probes required for intraoperative facial nerve monitoring at Victoria Mxenge Hospital.

Scope

The scope covers the supply and direct delivery of 90 units to the hospital's designated location. The requirement comprises:

• 20 units of paired 2-channel electrodes
• 50 units of paired 4-channel electrodes
• 20 packs of standard Prass flush tip probes (each pack contains 5 units)

This is a single-delivery contract with no recurring service obligations. All transportation, handling, and delivery costs must be factored into the quoted price.

Technical Requirements

All supplied items must strictly conform to the following specifications:

• System Compatibility: Full interoperability with the NIM Vital™ nerve monitoring system is mandatory.
• Electrode Construction: Needle electrodes must be 27–28 gauge, manufactured from stainless steel or medical-grade platinum/iridium, and attached to flexible, colour-coded twisted-pair cables measuring 1.5–2.5 metres.
• Probe Design: Items must be monopolar stimulus probes with a flush tip configuration.
• Sterility & Shelf Life: Products must be sterile, single-use, brand new, and possess a minimum remaining validity of six months upon delivery.
• Quality Certification: Goods must comply with internationally recognised ISO and IEC standards.
• Packaging: Electrodes must be boxed in sets of 2 or 4 channels; probes must be boxed in sets of five.

Bidders must also submit physical samples before the closing date, provide proof of Central Supplier Database (CSD) registration, demonstrate tax compliance, and complete all mandatory South African government returnable forms (SBD 4, SBD 6.1, GCC, and SCC).

Skills Requirements

As this is a goods-supply tender, formal professional qualifications are not prescribed. Bidders must instead demonstrate:

• Commercial capability to source, warehouse, and distribute sterile medical-grade equipment in accordance with health sector regulations.
• Logistical competence to execute timely deliveries to a public hospital facility.
• Administrative proficiency in preparing compliant financial quotations, technical compliance matrices, and preference-point claim documentation.
• Familiarity with South African public procurement legislation, including preferential scoring mechanisms and standard contract administration protocols.

Explanation of Unusual or Complicated Terms

• NIM Vital™ Nerve Monitoring System: A specialised intraoperative neuromonitoring platform used during complex head, neck, and otolaryngology surgeries to continuously track nerve electrophysiology and prevent accidental injury to critical structures such as the facial and recurrent laryngeal nerves.
• Prass Flush Tip Probe: A surgical stimulation electrode engineered with a flush tip geometry to enable precise, localized electrical nerve stimulation during procedures, reducing tissue trauma and improving mapping accuracy.
• 80/20 Preference Point System: A South African government procurement evaluation framework where 80 points are allocated for competitive pricing and 20 points are reserved for socio-economic goals, specifically favouring enterprises owned by historically disadvantaged individuals.
• SBD Forms & Contract Conditions: Standard National Treasury templates. SBD 4 mandates disclosure of conflicts of interest; SBD 6.1 claims preference points; GCC establishes baseline contractual rights and liabilities; SCC introduces institution-specific amendments that override conflicting general clauses.