Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for a one-off provision of adult electrocardiogram (ECG) electrodes to support clinical diagnostics and patient monitoring at Ladysmith Regional Hospital. The procurement aims to ensure the timely delivery of high-quality medical consumables while adhering to provincial health supply chain regulations, statutory compliance frameworks, and transformational procurement targets.

Scope

The tender covers the supply of two thousand packets of pre-gelled, self-adhering adult ECG electrodes. This is a single-delivery contract with no ongoing maintenance or service obligations. Suppliers are responsible for delivering the goods directly to the hospital's designated receiving point, with all transportation, handling, and insurance costs fully incorporated into the quoted price. The quotation validity period is ninety days, and all prices must remain firm throughout this duration.

Technical Requirements

• Product Specifications: Pre-gelled, self-adhering sponge electrodes specifically designed for adult use.
• Clinical Function: Devices must be capable of detecting, measuring, or stimulating human electrical activity for standard ECG procedures.
• Quality & Standards: All items must comply with South African Bureau of Standards (SABS) or South African National Standards (SANS) specifications. Products must be brand new, unused, and retain a minimum shelf life of six months from the date of delivery. Expired or second-hand goods are strictly prohibited.
• Packaging: Goods must be supplied in packet format (PKT) with adequate protection against damage or deterioration during transit.
• Documentation: Quotations must be submitted on official, non-retyped government forms. Original signatures are mandatory; correcting fluid is prohibited.

Skills & Compliance Requirements

• Regulatory Licensing: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Supplier Registration: Active registration on the Central Supplier Database (CSD) with verified status is mandatory. Tax compliance clearance must be obtainable via SARS PIN verification.
• Administrative Competence: Ability to correctly complete mandatory returnable documents, including the Bidder’s Disclosure form (SBD4) for conflict-of-interest declarations and the Preference Points Claim Form (SBD6.1).
• Financial & Operational Readiness: Capacity to manage delivery schedules, issue compliant tax invoices, and arrange performance security if required upon contract award.

Key Terms & Unusual Requirements

Preferential Procurement (80/20 System): Evaluation utilises an 80-point price and 20-point specific goals model. Full preference points are exclusively allocated to companies that are at least 100% owned by Black African women. Valid proof of ownership via CSD reports and identity documentation is required to claim these points.

SAHPRA Licensing Requirement: A statutory mandate ensuring only legally authorised entities supply medical devices, safeguarding patient safety, product efficacy, and regulatory compliance.

Performance Security & Warranty: Successful bidders may be required to furnish a performance guarantee within thirty days of award. The supplier warrants all goods against design, material, or workmanship defects for twelve months post-delivery or eighteen months post-shipment, whichever concludes earlier.

Penalties & Contract Termination: Late delivery incurs daily financial penalties calculated at the prevailing prime interest rate. Persistent non-performance, failure to meet specifications, or engagement in corrupt/fraudulent practices may result in immediate contract termination and restriction from public sector procurement for up to ten years.