Objectives

The primary objective of this tender is to procure reliable, regulation-compliant medical thermometers for clinical operations at Umphumulo Hospital. The procurement seeks to secure high-quality equipment through a transparent, competitive process that ensures value for money, adherence to national health product standards, and timely delivery.

Scope

The scope encompasses the supply and delivery of six (6) electronic tag 2 thermometers equipped with USB connectivity. This is a one-off contract requiring direct delivery to Umphumulo Hospital in Maphumulo, KwaZulu-Natal. The successful bidder assumes full responsibility for transportation, risk until delivery, and provision of all mandatory documentation. Quoted prices must be firm, inclusive of all delivery costs, and remain valid for ninety days. Late submissions will not be considered.

Technical Requirements

• Product Standards: Devices must be new, unused, and represent the most recent or current models. They must incorporate recent design and material improvements.
• Regulatory Certification: A valid SAHPRA certificate is mandatory for all units offered.
• Documentation & Samples: Bidders must submit a colour picture sample of the product alongside fully completed official quotation forms. Retyping or altering forms is prohibited.
• Shelf Life & Condition: Expired, second-hand, or refurbished products are strictly prohibited. All supplied units must retain a minimum validity period of six months upon delivery.
• Warranty: A twelve-month warranty from delivery and acceptance, or eighteen months from shipment, whichever concludes earlier, covering defects in design, materials, or workmanship.
• Inspection & Acceptance: The purchaser reserves the right to inspect, test, or audit production and delivery records. Non-conforming goods may be rejected or replaced at the supplier's expense.

Skills Requirements

No specialized technical or engineering skills are required, as this is a straightforward supply of commercial medical equipment. However, bidders must demonstrate standard commercial and administrative competencies, including:

• Active registration and verification on the Central Suppliers Database (CSD).
• Verified tax compliance status through the South African Revenue Service (SARS).
• Valid Broad-Based Black Economic Empowerment (B-BBEE) status level certificate or sworn affidavit.
• Competence in logistics management, import/customs clearance (if applicable), and post-delivery warranty administration.

Key Terms and Definitions

SAHPRA Certificate: Official approval issued by the South African Health Products Regulatory Authority, confirming that the medical device meets national safety, quality, and efficacy standards for healthcare use.

CSD Registration: The National Treasury's centralized supplier registry. Active verification confirms a company's legal standing and tax compliance, serving as a prerequisite for all public sector contracts.

80/20 Preference Point System: An evaluation methodology where eighty points are awarded for price competitiveness and twenty points for specific socio-economic goals, primarily granting full points to enterprises with at least fifty-one percent black ownership.

SBD Forms: Standard Bidding Documents mandated by National Treasury policy. These include mandatory declarations on conflict of interest, pricing accuracy, and preference claims, which must be submitted unaltered on official templates.