Objectives

The primary objective of this tender is to secure a reliable, one-off supply of high-quality disposable endoscopic graspers for gastrointestinal procedures at Ngwelezane Hospital. The procurement aims to support uninterrupted theatre operations, ensure patient safety through compliant medical devices, and align with provincial health supply chain management policies and national preferential procurement frameworks.

Scope

The tender covers the supply of fifty (50) units of disposable endoscopic graspers specifically designed for 180cm gastroscopes. Goods must be delivered directly to the hospital's theatre department. The contract is strictly time-bound, requiring delivery within fifteen (15) working days of award. Evaluation follows an 80/20 preference point system, balancing competitive pricing with socio-economic transformation targets. The contract is non-renewable and subject to standard government general and special conditions of contract.

Technical Requirements

• Product Specifications: Disposable endoscopic graspers measuring 180cm, compatible with standard G-scopes/gastrosopes, intended for endoscopic retrieval of foreign bodies.
• Quality Standards: Must meet SABS/SANS approved quality benchmarks and conform to the attached specification annexure.
• Condition & Shelf-Life: All items must be brand new, unused, and retain a minimum validity period of six months from the date of delivery.
• Evaluation & Testing: Bidders must confirm specification compliance. Samples may be requested for independent testing prior to contract award.
• Pricing & Validity: Prices must be firm, inclusive of all delivery and handling costs, and remain valid for ninety (90) days.
• Warranty: Supplier warrants goods against design, material, or workmanship defects for twelve (12) months post-delivery or eighteen (18) months from shipment, whichever occurs first.

Skills & Compliance Requirements

• Regulatory Licensing: Valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Corporate & Tax Compliance: Active verification on the Central Suppliers Database (CSD), proof of tax clearance via SARS PIN, and updated CIPC registration documents.
• Mandatory Documentation: Fully completed SBD4 (Disclosure of Interest), SBD6.1 (Preference Points Claim Form), Official Price Page, and acceptance of General and Special Conditions of Contract.
• Socio-Economic Participation: Submission of CIPC ownership certificates and BBBEE certificates or sworn affidavits to claim preference points for South African-owned enterprises.
• Operational Capacity: Demonstrated ability to meet the 15-working-day delivery window, issue compliant tax invoices, provide performance security if required, and manage warranty claims efficiently.

Notable Terms & Conditions

• SAHPRA Licensing Requirement: A statutory mandate ensuring that all medical devices supplied to public healthcare facilities meet national safety, efficacy, and quality standards. Unlicensed suppliers are automatically disqualified.
• 80/20 Preference Point System: A government procurement model where eighty percent of evaluation points are awarded based on price competitiveness, and twenty percent are allocated for specific socio-economic goals (here, promoting South African ownership).
• Strict Delivery & Expiry Windows: The fifteen-working-day delivery mandate and six-month minimum product validity clause are critical for hospital inventory planning, preventing stockouts and ensuring clinically usable supplies.
• Prohibition of Cover-Quoting: Bidders submitting multiple quotes under different company names to manipulate pricing will face immediate disqualification and potential ten-year restrictions from public sector contracts.