Objectives

The primary objective of this tender is to procure reliable, clinically effective endoscopic polyp retrieval graspers for use at Grey’s Hospital. The procurement supports gastrointestinal procedures by enabling safe tissue retrieval post-excision, facilitating histological examination to rule out malignancy.

Scope

This is a once-off goods supply contract covering the delivery of two boxes of endoscopic polyp retrieval graspers to Grey’s Hospital in Pietermaritzburg. Evaluation follows a four-stage process: administrative compliance, specification adherence, potential sample verification, and price/preference scoring. The contract is governed by standard public sector procurement frameworks, including preferential procurement regulations, general conditions of contract, and special conditions. Late submissions, expired stock, or second-hand items will be rejected.

Technical Requirements

• Quantity: 2 boxes (10 units per box)
• Design: 3–4 prongs equipped with eyelets
• Dimensions: Catheter length of 230 cm; external diameter of 2.3 mm
• Compatibility: Must successfully navigate and operate within an endoscope working channel of 2.8 mm
• Sterilisation & Usage: Sterile, single-use devices compatible with ethylene oxide (EO) sterilisation
• Regulatory Compliance: Valid SAHPRA licence authorising manufacture, import, export, or wholesale distribution of medical devices
• Product Condition: New, unused, and shelf-life valid for a minimum of six months upon delivery
• Documentation: Fully completed official quotation forms, SBD declarations, preference claim forms, Central Supplier Database (CSD) registration, and SARS tax compliance verification

Skills Requirements

As this is a goods-based procurement rather than a service or installation contract, no specialised professional or clinical skills are required from the bidder. Suppliers must, however, demonstrate operational capacity to manage regulatory compliance, secure logistics, quality assurance, and timely delivery. Administrative competence in completing mandatory government procurement forms and maintaining active CSD and tax clearance status is essential.

Explanation of Unusual or Complicated Terms

• SAHPRA Licence: Mandatory regulatory approval from the South African Health Products Regulatory Authority, confirming the supplier is legally permitted to handle, distribute, or manufacture medical devices in South Africa.
• EO Compatible: Indicates the device can withstand ethylene oxide gas sterilisation without material degradation, a standard practice for heat-sensitive surgical instruments.
• Working Channel Fit: Refers to the internal lumen of the endoscope through which instruments are threaded; the grasper must move freely within a 2.8 mm channel without snagging or compromising endoscope integrity.
• 80/20 Preference System: A procurement scoring model where 80 points are awarded for competitive pricing and 20 points are allocated to socio-economic transformation goals, specifically granting full points to enterprises at least 51% owned by Black people.
• Sample Submission Requirement: Top-scoring compliant bidders may be formally requested to provide physical product samples for independent laboratory or clinical verification against the published specifications before final contract award.