Objectives

The primary objective of this tender is to secure a reliable supply of specialised medical consumables to support diagnostic and therapeutic endoscopic procedures at Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement aligns with public sector supply chain management principles, ensuring cost-effective acquisition while prioritising socio-economic transformation through preferential procurement policies that favour locally owned enterprises.

Scope

The tender encompasses the supply of twenty (20) units of 5ml Endoscopic Tattoo ink specifically formulated for marking polyps during gastrointestinal endoscopy. Deliveries must be made directly to the hospital premises within agreed timeframes. The contract operates under a ninety-day quotation validity period, requiring firm pricing that includes all applicable taxes and delivery costs. Standard warranty provisions apply for twelve months post-acceptance, and the institution reserves the right to conduct inspections, request samples, and impose performance penalties for late delivery. The evaluation follows a strict multi-stage compliance framework where failure at any mandatory checkpoint results in immediate disqualification.

Technical Requirements

• Product Specification: 5ml Endoscopic Tattoo ink intended exclusively for polyp marking during endoscopic procedures. Must be new, unused, and represent the most current model available.
• Quality & Compliance: Goods must meet relevant South African National Standards (SANS/SABS) or hold a valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Shelf Life: All supplied items must retain a minimum of six months' validity upon delivery.
• Documentation: Bidders must complete official quotation forms without retyping, attach proof of regulatory compliance, and provide evidence of prior healthcare delivery experience or financial capability.
• Sample Submission: Compliant bidders may be formally requested to submit physical samples for quality verification after initial administrative screening.

Skills Requirements

No specialised professional certifications are mandated; however, bidders must demonstrate operational, regulatory, and financial capacity to fulfil public health supply contracts. Required competencies include:

• Active registration and verified status on the Central Supplier Database (CSD).
• Valid tax clearance status and accurate SARS PIN provision.
• Appropriate Broad-Based Black Economic Empowerment (B-BBEE) documentation or sworn affidavit.
• Ability to provide verifiable proof of previous supply deliveries to public or private healthcare facilities, or submit a recent financial statement demonstrating liquidity equal to at least forty percent of the quoted value.
• Logistical capability to manage medical device inventory, adhere to strict delivery schedules, and respond promptly to institutional sample requests or clarification notices.
• Familiarity with government procurement regulations, including preference point calculations, anti-collusion declarations, and contract performance obligations.

Key Procurement Terms

SAHPRA Licensing: Mandatory regulatory approval issued by South Africa's health product regulator, confirming that a supplier is legally permitted to handle, distribute, or manufacture medical devices.

80/20 Preference System: A scoring methodology allocating eighty points for competitive pricing and twenty points for socio-economic goals, specifically granting full points to enterprises that are wholly South African-owned.

Performance Penalties: Financial deductions applied to the contract price, calculated using the prevailing prime interest rate for each day of delayed delivery or unperformed obligations.