Objectives

The Greater Kokstad Municipality invites qualified service providers to conduct verification, inspection, and issuance of Energy Performance Certificates (EPCs) for seven designated municipal buildings. The primary objective is to ensure statutory compliance, enhance energy transparency, and maintain publicly accessible energy efficiency ratings for a five-year period.

Scope of Work

The successful bidder will manage the complete EPC lifecycle for the following municipal facilities: Shayamoya Library, Shayamoya Hall (Shayamoya High), Shayamoya Hall (Clinic), Shayamoya Hall (Jabavu), ITS-Civil Offices (Moth Club), Nhuthuthukani Hall, and Mariaskop Hall. Core responsibilities include:

• Gathering operational data, including energy consumption records, architectural floor plans, and occupancy profiles.
• Processing data to account for exclusions, vacancy periods, and mixed-occupancy configurations.
• Validating calculations and cross-checking information for accuracy prior to certification.
• Issuing the official EPC through a recognized inspection body and technical signatory.
• Ensuring the certificate is prominently displayed within each building for public viewing for five years.
• Uploading and submitting all certified documentation to the SANEDI Building Energy Performance Register.

Technical Requirements

Bidders must satisfy strict compliance, documentation, and evaluation thresholds:

• Submit a Central Supplier Database (CSD) report and SARS Tax Compliance Status (TCS) PIN or printed certificate.
• Provide verifiable proof that both the bidding entity and all directors are clear of municipal rates, taxes, or service charges exceeding 90 days.
• Complete and sign all prescribed Municipal Bidding Documents (MBD 1, 4, 6.1, 8, and 9).
• Quote firm, VAT-inclusive prices per line item, valid for a minimum of thirty days.
• Achieve a minimum functionality score of 70 out of 100 points during preliminary evaluation; failure to meet this threshold results in automatic disqualification.
• Comply with the 80/20 preferential procurement system, allocating 80 points to price competitiveness and 20 points to socio-economic goals (demographic ownership and local business promotion).

Skills Requirements

Technical capability is contingent upon verified professional credentials and demonstrated industry experience:

• Key personnel must hold active accreditation or confirmation from SANEDI as a certified Energy Performance Certificate Professional.
• Key personnel must possess a valid registration certificate with the Engineering Council of South Africa (ECSA).
• The bidding company must demonstrate proven experience in conducting EPC assessments for municipal, commercial, or industrial properties completed within the last five years, supported by matching client appointment letters and signed reference letters.

Explanation of Unusual or Complicated Terms

• Energy Performance Certificate (EPC): A legally mandated document in South Africa that rates a building’s energy efficiency. It must be issued by accredited professionals, displayed publicly for five years, and registered nationally.
• SANEDI: The South African National Energy Development Institute, which accredits EPC professionals and maintains the national database for building energy performance.
• MBD Forms: Standardized municipal procurement forms used to verify tax compliance, declare conflicts of interest, confirm independent bidding, and claim preferential procurement points.
• 80/20 Preferential Point System: A South African public procurement scoring model where 80% of evaluation points are awarded based on competitive pricing, and 20% are allocated toward transformation goals such as black ownership, women/youth/disabled ownership, and geographic location within the province.
• Functionality Assessment: A mandatory pre-qualification stage where bids are scored on experience and personnel credentials. Only bidders achieving at least 70 points advance to the financial evaluation phase.