Objectives

The primary objective is to procure professional engineering services to conduct comprehensive site assessments and develop the necessary technical documentation for the electrification of two designated informal trading sites within the municipality.

Scope

The tender covers two separate lots, each requiring full engineering support from initial evaluation through to finalized design and budgeting:

• Lot 1: Assessments, technical designs, specifications, and cost estimates for the electrification of the Ziyabuya informal trading site (Erf 5433, Ward 30).
• Lot 2: Assessments, technical designs, specifications, and cost estimates for the electrification of NU6 Square, Motherwell (Erf 1983, Ward 59).

Technical Requirements

• Conduct detailed field assessments to evaluate electrification feasibility, load requirements, and infrastructure constraints.
• Develop compliant technical designs, engineering drawings, and detailed specifications aligned with municipal standards.
• Prepare accurate, itemized cost estimates covering materials, labor, and implementation phases.
• Ensure all deliverables adhere to municipal engineering guidelines and supply chain management protocols.
• Respond to evaluation queries and provide supporting documentation within a strict 72-hour window upon request; failure to comply results in automatic disqualification.
• Submit all tender responses exclusively through the designated online portal; fax or physical submissions are invalid.
• Maintain all quoted prices for a minimum validity period of thirty (30) days from the tender closing date.

Skills Requirements

• Certified professional engineers with demonstrated experience in electrical infrastructure, particularly in informal settlement or trading site electrification.
• Proven competency in site surveying, technical design drafting, specification writing, and quantity surveying/cost estimation.
• Strong familiarity with municipal procurement regulations, electronic tendering platforms, and compliance documentation.
• Operational capacity to rapidly compile and submit requested supporting documents within tight deadlines.
• Understanding of national procurement frameworks and preference-point allocation methodologies.

Explanation of Unusual or Complicated Terms

80/20 System: This refers to the statutory preferential procurement scoring model applied to this tender. Bidders are evaluated using a weighted matrix where eighty percent of the total score is allocated to price competitiveness, and twenty percent is reserved for socio-economic development preferences (such as Broad-Based Black Economic Empowerment status, ownership demographics, and enterprise development initiatives).

72-Hour Supporting Document Clause: During the evaluation phase, shortlisted bidders may be formally requested to submit additional verification or compliance records. This term mandates rapid administrative responsiveness; inability to meet the seventy-two-hour deadline automatically excludes the bidder from further consideration.

Online-Only Submission: The procurement process is fully digitized. The municipality strictly rejects physical copies, postal mail, or faxed documents, requiring all bidders to navigate and submit their proposals exclusively via the official electronic tender portal.